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[Planning and Zoning on August 19, 2026.]
CALL THE PLANNING COMMISSION REGULAR MEETING, UM, TO ORDER FOR 19 AUGUST, 2026.COULD WE PLEASE CALL THE ORDER OR CALL THE ROLL? COMMISSIONER MARNER.
IS THERE ANY ADDITION OR DELETION FROM THE AGENDA FROM ANY OF THE MEMBERS? NOT WE'LL MOVE ON.
SO WE'LL HAVE THE APPROVAL OF THE MINUTES.
WE HAVE TWO SETS OF MINUTES IN HERE FROM THE JULY 15TH, 2026 AND JULY 29TH.
DO WE NEED TO DO THOSE SEPARATELY? CAN WE DO 'EM TOGETHER? UH, UH, THE MOTION.
WHAT MOTION? HOWEVER THE MOTION IS WORDED.
I HAVE A MO I HAVE A MOTION, PLEASE.
I MOVE TO APPROVE THE REGULAR MEETING MINUTES FROM JULY 15TH, 2026 AND SPECIAL MEETING MINUTES FROM JULY 29TH.
AND NOW WE'RE TO THE PART WHERE PUBLIC COMMENTS NOT RELATED TO PUBLIC HEARINGS AND THERE'S NO ONE HERE, SO I'M ASSUMING THAT THERE IS UN WILL.
SO WE'LL SKIP OVER THAT AND WE'RE TO THE CONSENT AGENDA ITEM IS, WHICH IS 2 6 0 0 0 5 6.
SPECIAL USE PERMIT APPLICATION TO ALLOW A SHORT TERM RENTAL AS DEFINED TIME.
CODE NUMBER 1 7 5 DASH THREE SUBMITTED BY TYLER REEVES AND LOCATED AT 35 NORTH MARSHALL STREET, IDENTIFIED BY TAX MAP 20 A NINE DASH TWO DASH THREE DASH ONE.
PROPERTY IS ZONE R ONE RESIDENTIAL DISTRICT.
AND AGAIN, I'LL ASK FOR A MOTION, MR. CHAIRMAN, BUT THE PLANNING COMMISSION APPROVED THE CONSENT AGENDA TO PUBLICLY ADVERTISE FOR A PUBLIC HEARING IN SEPTEMBER AS PRESENTED.
SO NOW WE'RE TO THE REGULAR PUBLIC CARE INSPECTION SECTION.
2 6 0 0 3 8 0 AN ORDINANCE AMENDMENT TO COUNT CODE 1 7 5 DASH 1 4 7 TO REFINE THE DELINEATION RESPONSIBILITIES.
A ZONING ADMINISTRATOR AND THE DEPUTY ZONING ADMINISTRATOR.
AND, UM, I THINK YOU, YOU HAD TO TALK TO MS. LAUREN.
OKAY, SO FOR THIS NEXT I'VE PUT TOGETHER PRESENTATION, THOSE SMALL.
UM, JUST BECAUSE WE DIDN'T HAVE OUR SESSION, I WANTED TO GET AN AM INFORMATION ALL.
SO THE WHOLE PURPOSE OF THIS IS THAT WE'RE UPDATING THE DESIGNATION OF THE ZONING ADMINISTRATOR.
WE'RE GONNA HAVE MULTIPLE, THE POSSIBILITY OF HAVING MULTIPLE DEPUTIES AND THEN JUST CLARIFY DELEGATION AND THEN JUST UPDATE THE ORDINANCE TO REFLECT OUR CURRENT STAFFING.
UM, SO RIGHT NOW, 1 75, 1 47 CASE IN CASE THIS DIRECTOR OF PLANNING SHALL BE DESIGNATED AS HIS ZONING ADMINISTRATOR.
SO YOU'VE GOT TWO POSITIONS IN ONE PERSON.
UM, SO I, RIGHT NOW I HAVE ONE DEPUTY ZONING ADMINISTRATOR UNDER ME, AND THAT'S JOHN.
AND THEN THE DEPUTIES ARE APPOINTED BY THE TOWN MANAGER.
BUT THE ISSUE IS THAT THIS HASN'T BEEN CHANGED OR UPDATED SINCE 1999 AND OUR STAFFING STRUCTURE IS SO DIFFERENT THAN BACK THEN.
WELL, THIS ISN'T REALLY WORKING BECAUSE MY CODE ENFORCEMENT OFFICER WHO'S IN CHARGE OF ADMINISTER, YOU KNOW, CITING VIOLATIONS AGAINST THIS CODE, UM, AND DOING PROPERTY MAINTENANCE ISN'T A DEPUTY.
UM, SO IT JUST DOESN'T GIVE US THE FLEXIBILITY THAT WE NEED IN OUR DEPARTMENT.
UM, SO WHAT WE'RE DOING HERE WITH THE PROPOSED CHANGES IS THAT IT'S NO LONGER AUTOMATICALLY TIED TO THE DIRECTOR OF PLANNING THAT THE, I'M ASKING THAT THE TOWN MANAGER WOULD BE THE ONE TO DESIGNATE, UM, THE ZONING ADMINISTRATOR AND THAT'S THE, UH, DEPUTY ZONING THAT WE CAN HAVE MORE THAN ONE DEPUTY.
UM, THIS JUST GIVES US, IT JUST CREATES A SITUATION WHERE WE WON'T HAVE A STAFF BOTTLENECK.
UM, BECAUSE THE WAY WE DO IT NOW, IT'S LIKE DOES HAVE ZONING ADMINISTRATOR, HE CAN SIGN OFF ON A PERMIT.
HE DOES ALL THE SITE PLAN REVIEW.
UM, DANIELS WERE ALSO STARTING TO REVIEW HE HIS LICENSES AND OUR SIGNED PERMIT, BUT HE DOESN'T HAVE THE AUTHORITY TO SIGN IT.
AND WHEN HE'S OUT CODE ENFORCEMENT, THERE'S TIMES THAT I GO JUST TO MAKE SURE THAT I'M A WITNESS THE POLICE DOING.
THAT'S JUST INEFFICIENT OF DEPARTMENT
UM, SO INITIAL LANGUAGE THAT WE HAD PROPOSED, UH, THAT WE DIDN'T
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TALK ABOUT, UH, IT SAID THE TOWN MANAGER OR COUNCIL, UM, MORE I WENT THROUGH THIS, THE MORE I THOUGHT THAT THAT'S NOT CLEAR.AND THIS POSITION IS NOT APPOINTED BY COUNCIL.
THEY OR SHOULDN'T BE BECAUSE THEY DON'T REPORT TO TOWN COUNCIL.
THEY REPORT TO THE TOWN MANAGER.
UM, SO I, MY OPINION IS, IS THAT THE TOWN MAN, IT SHOULD READ, THE TOWN MANAGER SHALL DESIGNATE THE ZONING ADMINISTRATOR WHO SHALL HAVE ALL THE NECESSARY AUTHORITY FOR THE ENFORCEMENT ADMINISTRATION ZONING ON BEHALF OF TOWN COUNCIL.
AND, UH, ONE OR MORE INDIVIDUALS DESIGNATED AND APPOINTED BY THE TOWN MANAGER SLASH SHALL SERVE AS DEPUTIES OF THE ZONING ADMINISTRATOR AND THEN THE ZONING ADMINISTRATOR WITHIN DELEGATE THE DUTIES.
QUESTION AS IT CURRENTLY STANDS, UH, IS TOWN COUNCIL THE ONE WHO DESIGNATES OR APPOINT AN ADMINISTRATOR? NO.
RIGHT NOW IT'S JUST BY DEFAULT THE PLANNING DIRECTOR.
ARE THERE ANY CONCERNS OR POTENTIAL PITFALL THAT YOU OR STAFF HAVE ABOUT THE CHANGE? NOT IF IT'S TOWN MANAGER DESIGNATING THE ZONING ADMINISTRATOR AND THE DEPUTIES.
MY CONCERN WOULD BE IF IT'S A TOWN COUNCIL SHALL DESIGNATE BECAUSE THEN YOU HAVE AN EMPLOYEE THAT'S NOT REPORTING TO THEM.
THAT'S AS, AS AS IT WENT THROUGH DOING THE PACKAGE, UM, GOING BACK AND FORTH AND INSIDE, IF YOU GUYS HAD READ THAT THERE WAS LOOKING, THERE'S MULTIPLE WAYS THIS COULD BE DONE IN DIFFERENT TOWNS DO IT DIFFERENT WAYS.
AND IT SEEMED TO BE THE LARGER THE TOWN, THE MORE APT THAT IT WAS GOING TO BE DELEGATED TO TOWN MANAGER OR TOWN MANAGER LIFE POSITION IN ORDER TO DO THAT.
UM, AND SINCE IN THIS OUR, OUR, OUR CONFIGURATION, UM, STAFF WORKS FOR THE TOWN MANAGER, NOT DIRECTLY FOR THE TOWN COUNCIL.
IT JUST MAKES SENSE THAT THEY WOULD, THE TOWN MANAGER WOULD BE THE ONE DOING THE DELEGATION FOR THE SELECTION OF THE DEPUTIES.
AND WITH THE WAY OURS WORKS, ONLY THE TOWN MANAGER, THE TOWN ATTORNEY AND THE CLERK OF COUNCIL REPORTS, THEY DO NOT USE, BUT EVERYBODY ELSE REPORTS THE TOWN MANAGER.
SO IT, IT JUST, IT THE CHAIN OF COMMAND MAKES SENSE TO ME ANYWAY.
THAT'S ALSO WHY I INCLUDED THAT EMAIL CHAIN, CONNIE, MR. STAFF, JUST YOU COULD SEE THE TRAIN OF THOUGHT AS IT WAS HAPPENING IN REAL TIME.
THEN MR. CHAIRMAN, I HAD A, A RECOMMENDATION OF A SLIGHT ADJUSTMENT TO THE TAX.
AND THAT WOULD BE THE TOWN MANAGER SHALL APPOINT OR DESIGNATE THEY'RE IN THE FIRST SENTENCE AND THEN IN THE SECOND SENTENCE, ONE OR MORE INDIVIDUALS AS APPOINTED OR DESIGNATED.
WHAT'S THE DISTINCTION BETWEEN POINT AND DESIGNATION? UM, I DON'T KNOW.
UH, BUT, UM, IT'S TO COVER ALL BASES.
I, I, I HONESTLY DON'T HAVE AN ANSWER FOR THAT INTERESTING THOUGHT, BUT, BUT THAT'S HOW IT'S WORDED IN STATE CODE.
I MEAN, I WOULD THINK THAT, I WOULD THINK THAT DESIGNATES THE BETTER FIT FOR THE TOWN MANAGER AND APPOINTS A BETTER FIT FOR COUNCIL.
BUT LET'S JUST THROW 'EM BOTH IN THERE.
SO THIS IS ALSO SAYING THAT THE DIRECTOR OF PLANNING AND ZONING MAY NOT BE THE ZONING MAY NOT BE, MAY NOT BE, IT DOESN'T HAVE TO BE, IT DOESN'T HAVE TO BE LIKE RIGHT NOW I AM BY CODE THE FLOOD PLAIN ADMINISTRATOR FOR THE TOWN, THE DIRECTOR OF PLANNING AND ZONING AND THE ZONING ADMINISTRATOR.
UM, AND THAT'S JUST BECAUSE OF HOW THE CODE WAS WRITTEN.
SO AT ONE POINT IN TIME SOMEBODY WAS JUST EVERYTHING.
AND THEN THE ZONING ADMINISTRATOR DOESN'T APPOINT THE DEPUTIES, THE TOWN MANAGER THAT TO DO THAT.
I'M GUESSING THAT'S JUST A CHECK AND BALANCE.
AND, BUT WE, THE INDIVIDUAL DUTIES OF THAT DEPUTY STILL FALL TO RIGHT.
TO, UM, LIKE I ASSIGN THEIR DAILY TASKS.
LIKE I'M STILL KEPT IN THE LOOP WHEN THIS IS WHAT DANIEL'S DOING, THIS IS WHAT JOHN IS DOING, STILL MANAGING THE EMPLOYEES.
THAT WAS, THAT WAS PART OF THE PROBLEM WITH THE ORIGINAL DEFINITION IS THE PACKAGE.
IT SOUNDED LIKE TOWN COUNCIL HAD TO SAY, OKAY, YOU'RE GONNA GO SEE THE CHICKEN Q COOP AND YOU'RE GONNA GO DO
AND THAT'S WHAT YOU DON'T WANT.
YOU DON'T WANT THE GOVERNING BODY HAVING THE ABILITY, THE APPEARANCE THAT THEY CAN, YOU KNOW, BE CONTROLLING A STAFF MEMBER LIKE THAT.
I THINK THAT GETS A LITTLE, THAT WOULD MAKE DOING YOUR JOB DIFFICULT IF TOWN COUNCIL WAS THE ONE THAT DID SOLVED.
ANY OTHER QUESTIONS FOR STAFF? SO GO AHEAD AND YEAH, GO AHEAD AND GO THROUGH THE PROCESS.
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CAN I JUST ASK ONE MORE QUESTION? SURE.UM, LET'S SAY SOMEBODY ELSE, JOHN IS APPOINTED ZONING ADMINISTRATOR.
COULD YOU BE APPOINTED A A DEPUTY ADMINISTRATOR? THAT WOULDN'T MAKE SENSE, BUT WHAT, BUT WITHOUT, WITHOUT THAT TITLE, DOES THAT CURTAIL YOUR LEGAL AUTHORITY ON SIGNING OFF ON THINGS OR DO YOU HAVE THAT BY DEFAULT AS NO, JOHN WOULD JUST BE THE PERSON THAT WOULD SIGN OFF ON ALL OF THE PERMITS GOING OUT THE DOOR, WHICH HE CAN DO ANYWAYS.
UM, AND IT STILL HAS THE DIRECTOR OF PLANNING SIGNING THE SITE PLANS AND, BUT WE ALSO HAVE TO GET UP TO DATE WITH STATE CODE.
LIKE I NEED A SUBDIVISION AGENT PER STATE CODE RIGHT NOW.
I JUST FIGURED JOHN IS, BUT IT'S NEVER BEEN OFFICIAL.
JOHN IS ALL THE SITE PLAN REVIEW, SUBDIVISION REVIEW.
HE IS THE REVIEW PERSON IN THE DEPARTMENT.
HE KNOWS THE CODE BACKWARDS AND FORWARDS.
UM, IT WOULD HONESTLY MAKE SENSE FOR THEM TO MAKE HIM ZONING ADMINISTRATOR.
THAT DOESN'T CHANGE ME FROM BEING THE DIRECTOR OF THE DEPARTMENT.
AND DO YOU STILL HAVE THE AUTHORITY TO SIGN OFF ON DATE? I WOULDN'T SIGN OFF ON THE PERMITS AT THAT POINT, BUT I WOULD SIGN THE LIKE SITE PLANS WHERE IT HAS THE TITLE BLOCK PER CODE THAT SAYS THE DIRECTOR OF PLANNING WILL SIGN.
THANKS MR. BROOKS, DO YOU HAVE ANY QUESTIONS? NO, SIR.
SO WE'LL WE WILL GO THROUGH THE FORMALITY OR OPEN THE PUBLIC HEARING AND DOES ANYONE SIGNS UP TO SPEAK I'M ASSUMING NO.
I KNOW THAT THERE'S NO ONE, THERE'S NO ONE OUT HERE TO SPEAK.
SO I'LL CLOSE THE PUBLIC HEARING AND I'LL ASK FOR A MOTION PICKING IN CONSIDERATION.
BUT, UM, TOWN ATTORNEY SAID, IN ORDER TO PROMOTE THE GENERAL WELFARE OF THE PUBLIC, AND IN, OF COURSE THE TOWN CODE 1 75 DASH ONE, I MOVE TO THE PLANNING COMMISSION BOARD OF RECOMMENDATIONS, APPROVALS OF THE TOWN COUNCIL TO APPROVE AND ORDINANCE AMENDMENTS TOWN CODE 1 75 DASH 47 WITH THE FOLLOWING CHANGES.
SO THE ORDINANCE READS, THE TOWN MANAGER SHALL APPOINT OR DESIGNATE THE ZONING ADMINISTRATOR WHO SHALL HAVE ALL NECESSARY AUTHORITY FOR THE ENFORCEMENT OF ADMINISTRATION OF THE ZONING ORDINANCE ON BEHALF THE TOWN COUNCIL.
ONE OR MORE INDIVIDUALS AS APPOINTED OR DESIGNATED BY THE TOWN MANAGER SHALL SERVE AS DEPUTIES OF THE ZONING ADMINISTRATOR.
THE ZONING ADMINISTRATOR MAY DELEGATE SPECIFIC ADMINISTRATIVE AND ENFORCEMENT RESPONSIBILITIES TO INDIVIDUAL, DESIGNATED OR APPOINTED DEPUTIES.
ANY, ANY ADDITIONAL DISCUSSION? UH, GO AHEAD AND CALL THE ROLE PLEASE.
AND NOW WE'RE UP TO THE COMMISSION MEMBER REPORTS.
WE'RE ONTO THE PLANNING DIRECTOR REPORT.
UM, 40 MONTH OF CHILDREN LINE.
WE HAVE 23 PLUMBING PERMITS FOR NEW DWELLING UNITS.
SO WE'RE ONLY UP TO 22 NEW DWELLING UNITS FOR THE WHOLE YEAR.
UM, CODE ENFORCEMENT OPENED UP 11 NEW CASES, CLOSED OUT TWO 11 INSPECTIONS, UM, AND WE ISSUED NINE BUSINESS LICENSES AND EIGHT RIGHT AWAY UTILIZATION PERMITS.
I THINK IT WAS THE HIGH POINTS.
WE HAD 206 WALK-INS, SO WE'RE UP TO 1,408 WALK-INS FOR THE YEAR.
AND THEN I AS AN UPDATE TO OUR ENTRANCE CORRIDOR REPORT, I SENT IT OUT TO ALAN AND MEGAN FOR YOU TO LOOK THROUGH.
I HAD A, I'VE READ THROUGH IT.
IT FEELS LIKE, LIKE YOU ALAN, I AGREE THAT IT DOESN'T HAVE CLEAR ACTION ITEMS, SO I'M GONNA RESPOND BACK TO SUMMIT AND JUST SAY, HEY, WE NEED, I WANT SOMETHING THAT'S A LITTLE MORE CLEAR AS TO WHAT WE DO.
IT'S LIKE, BECAUSE JUST SAYING CHANGE THE UNDERLYING ZONING REGULATIONS COUNT AND IN WHAT WAY IS WHAT I WANT.
I WANT A LITTLE BIT MORE SUBSTANCE TO IT.
UM, ARE, ARE YOU GOING TO SHARE, SHARE WITH 'EM WHAT PROVIDED WHEN WE'RE TRYING TO TURN IT INTO SOMETHING ACTIONABLE TO SEE IF THEY AGREE THAT? YEAH.
UM, I MEAN, AND I, I DO MY WHOLE BUDGET, BUT UM, I THINK JUST A LITTLE BIT OF A TWEAK IN FAIR SHIFT.
WOULD ANYONE LIKE TO MAKE A MOTION TO ADJOURN? I WOULD MAKE A MOTION TO ADJOURN.