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I'M GONNA CALL THE, THIS MEETING WITH THE BZA[Board of Zoning Appeals on March 17, 2026.]
ON TUESDAY, MARCH 17TH TO ORDER.UM, WHO'S GONNA BE ACTING AS SECRETARY? I'LL DO IT.
UM, CAN WE GET A ROLL CALL FOR TENANT? YES SIR.
VICE CHAIRMAN SCHMIDT IS ABSENT.
OUR FIRST ORDER OF BUSINESS IS IF YOU WANT THESE, YOU CAN HAVE THEM.
IS THE APPROVAL OF THE MINUTES FROM OUR LAST MEETING IN FEBRUARY? UH, THERE'S EVERYBODY GOT IT IN THEIR PACKETS AT 54 PAGES? MM-HMM
UM, I'M GONNA MAKE A MOTION TO APPROVE THE MINUTES THAT THEY APPEAR IN THE PACKET.
AND CAN WE GIVE VOTE FOR THAT? DO YOU HAVE ANY DISCUSSION THE MINUTES? NO.
VICE CHAIR SCHMIDT IS ABSENT AND MS. DO? YES.
NOW THAT WE'VE GOT THAT OUTTA THE WAY, UH, WE ARE PRIMARILY HERE TO AMEND THE BYLAWS.
UH, CURRENTLY OUR BYLAWS, THEY'RE SET UP SO THAT IT HAS THE TOWN STAFF PROVIDING OUR SECRETARY AT THE REQUEST OF TOWN STAFF.
THEY WANT US TO PICK A SECRETARY FROM OUR MEMBERSHIP.
UH, THAT CAN'T BE THE CHAIRMAN AND IT CAN'T BE THE VICE CHAIRMAN.
SO WHAT WE'LL FIRST HAVE TO DO IS AMEND OUR BYLAWS SO THAT IT KIND OF CODIFIES HOW THE NEW POSITION WILL WORK.
AND THEN AFTER THAT WE'LL ELECT THE MEMBER OF THE BOARD.
SO DOES ANYBODY HAVE ANYTHING THEY WANT TO DISCUSS ON THE CHANGES THAT TOWN PROVIDED FOR THE BYLAWS? YOU GUYS HAVE ANY QUESTIONS? WOULD YOU LIKE STAFF TO REVIEW OR EXPLAIN ANYTHING REGARDING YOUR BYLAWS? NO.
I PRETTY STRAIGHTFORWARD TO WHAT I'VE READ UNLESS SOMETHING HAS CHANGED SINCE THE LAST TIME I'VE READ IT.
ANYBODY ELSE? UM, I WANT TO PROPOSE ONE CHANGE.
UH, AT THE VERY BOTTOM, UH, USED TO BE NUMBER SIX, IT'S OUTLINED, BUT IT MAY STILL BE NUMBER SIX.
UH, THE CHANGE WAS NO ACTION OF THE BOARD SHALL BE VALID UNLESS AUTHORIZED BY A MAJORITY VOTE OF THOSE PRESENT AND VOTING.
UM, I WOULD LIKE TO CHANGE THAT.
WELL, WHICH ITEM IS THAT? I THINK IT'S SIX.
WHAT YOU HAVE THERE UNDERLINED.
UM, I WOULD LIKE TO CHANGE IT TO NO ACTION OF THE BOARD SHALL BE VALID UNLESS APPROVED BY A VOTE OF THE BOARD IN ACCORDANCE WITH STATE CODE SIX.
NO ACTION OF THE BOARD SHALL BE VALID UNLESS AUTHORIZED BY A MAJORITY VOTE OF THOSE PRESENT AND VOTING.
AND YOU WOULD LIKE IT TO STATE WHAT NOW APPROVED BY A VOTE OF THE BOARD IN ACCORDANCE WITH STATE CODE.
JUST REMOVES THE POSSIBILITY OF ANY CONFUSION.
'CAUSE THERE ARE SOME THINGS THAT CAN HAPPEN WITHOUT.
UH, AND THEN I ONLY HAVE ONE QUESTION FOR STAFF.
SO UNDER THE, WHAT OUR NEW SECRETARY WILL DO, YOU CROSSED OUT ALL THE THINGS THAT YOU'VE KEPT WITH TOWN STAFF AND THEN YOU'VE LEFT, UH, WHAT LOOKS LIKE THREE THINGS WITH THE BOARD SECRETARY.
WHICH IS PREPARE OFFICIAL CORRESPONDENCE OF THE DIRECTION OF THE CHAIR, KEEP THE MINUTES AND RECORDS OF THE BZA A'S PROCEEDINGS AND
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PERFORM OTHER CLERICAL DUTIES AS ASSIGNED BY THE BOARD.IS THERE, THERE'S A LOT OF THINGS YOU'VE KEPT WITH TOWN STAFF.
UM, IS THERE A PARTICULAR REASON WHY KEEPING THE MINUTES AND RECORDS ISN'T ONE OF THOSE? WHAT, WHAT BASICALLY WHAT'S THE DIFFERENCE BETWEEN THAT AND SOME OF THE OTHER THINGS THAT WERE KEPT WITH TOWN STAFF? LIKE PREPARE AND FILING A REPORT, THINGS LIKE THAT.
LEMME CHECK THE STATE CODE REFERENCE.
'CAUSE I BELIEVE THAT WAS ONE OF THE DUTIES THAT STATE CODE WAS, THERE'S A SENTENCE IN STATE CODE THAT SAYS THE BOARD SHALL KEEP FULL PUBLIC RECORD WITH PROCEEDINGS ITSELF SHALL SUBMIT PARTIAL THE GOVERNING BODY.
UM, I DON'T HAVE A REASON FOR KEEPING THAT OTHER THAN THAT IS THE BULK OF WHAT THE SECRETARY DOES.
I JUST DIDN'T KNOW IF THERE WAS SOME DELINEATION, LIKE YOU, YOU READ IN THERE.
IT WAS, UH, PREPARING AND KEEPING THE RECORDS AND ALL THAT.
WELL, I SEE I'M LOOKING AT PREPARE AND FILE AND OR REPORT WITH TOWN COUNSEL.
IT SEEMS LIKE THAT WOULD FALL UNDER THAT, THINGS LIKE THAT.
SO I DIDN'T KNOW IF THERE WAS A, A REASON FOR THE DELINEATION, IF THERE WAS SOMETHING DIFFERENT.
SO I KEPT, WE KEPT THE ANNUAL REPORT WITH STAFF BECAUSE AS PART OF THE PLANNING COMMISSION REPORT, WE REPORT ON EVERYTHING THAT THE BOARD OF ZONING APPEAL DOES THE BOARD OF ARCHITECTURAL REVIEW, UH, THE L-V-D-C-A.
SO BECAUSE ALL THOSE ARE ALREADY INCLUDED AND WE ARE ALREADY DOING IT ANYWAYS, THAT DOESN'T MAKE SENSE FOR THIS PERSON TO SEPARATELY, BUT WE WOULD HAVE TO REGARDLESS.
SO IT'S A PRACTICAL MATTER, NOT, YES.
WELL THEN I GUESS MY QUESTION WOULD BE ON THE THOUGHT OF PRACTICALITY, AND THIS IS FOR THE BOARD TOO.
ANY MEMBER OF THE BOARD THAT BECOMES THE SECRETARY WILL HAVE TO DO ALL THE THINGS DURING THE MEETING THAT CONNIE WAS DOING.
SO KEEPING THIS, WHICH PRACTICALLY THAT IS GOING TO MEAN THAT YOU ARE GOING TO HAVE A MUCH HARDER TIME PARTICIPATING IN THE ACTUAL PROCEEDINGS OF THE WORLD BECAUSE YOU WILL BE BUSY DOING OTHER THINGS.
NOW SOME PEOPLE CAN DO BOTH AT THE SAME TIME.
SOMETIMES THAT, BUT, BUT YEAH.
UM, SO FROM A PRACTICAL VIEWPOINT, I, I WAS CONCERNED THAT ADDING THAT TO THE BOARD MEANS THAT ONE OF THE BOARD MEMBERS IS GOING TO BE LESS EFFECTIVE.
I, YOU KNOW, I DON'T KNOW IF THAT'S THE BEST TERM, BUT LESS ENGAGED.
NOT
SO IF THERE'S NO LEGAL DIFFERENCE AND IT'S JUST A PRACTICAL DIFFERENCE, THEN IT WOULD BE GREAT IF IT WAS STILL KEPT WITH TOWN STAFF TO TAKE THE THINGS NOW YES.
PREPARE OFFICIAL CORRESPONDENCE TO THE DIRECTION OF THE CHAIR.
THAT'S NOT A, AT THE MEETING ALL THE TIME BEING DONE, WE CAN SET TIME ASIDE AND DO THAT.
UH, OTHER CLERICAL DUTIES, I DON'T KNOW WHAT THAT WOULD BE, BUT YOU KNOW, IF THINGS COME ALONG WE CAN ADD THAT.
UM, BUT THE MINUTES, THE MEETINGS ARE TYPICALLY RECORDED.
THE SECRETARY DOESN'T NECESSARILY HAVE TO BE TYPING THE RECORDS DURING THE MEETING.
LIKE STAFF TAKES THAT RECORDING, TAKES THIS VIDEO RECORDING MM-HMM
AND SHE SITS THERE WITH HER HEADPHONES AND TYPES OUT A SUMMARY A COUPLE WEEKS BEFORE YOUR NEXT MEETING.
SO I MEAN, IT'S, YOU CAN SIT THERE IN THE MIDDLE OF THE MEETING AND TYPE, BUT YOU CAN ALSO DO IT AFTER THE MEETING AS WELL.
AND AT THE SAME TIME, I GUESS YOU COULD MAKE THE ARGUMENT THOUGH, IF YOU'RE HAVING TO TAKE THE MINUTES AND DOCUMENT, THEN YOU SHOULD BE PAYING PRETTY CLOSE ATTENTION, WHICH WOULD HELP YOU MAKING YOUR DECISION AS A BOARD MEMBER DURING THE MEETING.
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NO SUCH THING.WHEN YOU TRY TO MULTITASK, YOU CAN'T GIVE EITHER OF THE TASK THAT YOU'RE DOING.
YOU'RE TRANSCRIBING, YOU'RE JUST TRANSCRIBING YOU NOT TAKING IN THE MESSAGE
NOW THE IDEA OF BEING ABLE TO DO IT AFTER, UM, THAT'S PERFECTLY VALID.
UH, AND THAT'S WHAT CONNIE DOES ANYWAY.
I MEAN, SHE LISTENS TO THE RECORDING WITH HEADPHONES ON AND THEN IF THERE'S ANYTHING QUESTIONABLE OR SHE MAY NOT HAVE HEARD IT, SHE'LL WATCH THE VIDEO BACK BECAUSE THAT'S ALWAYS AVAILABLE.
UM, SO SHE'S MAKING NOTES DURING THE MEETING, BUT SHE'S NOT TAKING WORD FOR WORD MINUTES AT THE TIME, RIGHT? CORRECT.
SHE GOING PROGRAM AND TY NO, I WISH WE DID.
WE'RE LOOKING AT GETTING LIKE TRANSCRIBED SOFTWARE, BUT I DON'T KNOW, IMPLEMENT NOTES HAPPEN.
I JUST, SO, UM, IT'S DIFFICULT TOO WHEN YOU'RE TAKING MINUTES DURING THE MEETING TO BREAK DOWN EACH INDIVIDUAL PERSON MM-HMM
YOU KNOW, IT'S, IT'S, THAT'S WHY THAT'S MORE FOR THE LISTENING.
LIKE, I'M GONNA LISTEN THROUGH, WRITE DOWN ALL THE MR. JACKSON STUFF AND I'M GONNA LISTEN THROUGH WRITE, YOU KNOW, AND PUT IT AND THAT SORT OF THING.
SO I DON'T, I DON'T THINK IT'S THE BEST TO TAKE MINUTES DURING ANYWAY.
YOU COULD AND TYPICALLY WE DON'T DO VERBATIM MINUTES.
THIS WAS A SPECIAL INSTANCE WHERE I DIRECTED HER TO TAKE VERBATIM.
YOU'RE JUST PARAPHRASING AND JUST DOING THE GIST OF WHAT WAS HAPPENING.
LIKE IF YOU LOOK AT COUNCIL'S MINUTES NOW THEY'RE DOING LIKE BULLET POINTS BECAUSE WE HAVE THE AUDIO AND THE AUDIO AND VIDEO FROM IN HERE.
UM, YOU ALWAYS HAVE THE BACKUP TO GO BACK AND YOU ALWAYS HAVE CORRECT, YEAH.
TO GET THE EXACT VERBIAGE AS NEEDED.
THIS ONE WAS JUST AN EXCEPTION.
SO IF, IF, YOU KNOW WITH VERBATIM MINUTES, UM, AND IF THE, LIKE SAY SOMETHING EVER GOES TO COURT, UM, AND VERBATIM MINUTES ARE REQUIRED, THERE ARE ALSO TIMES WHERE THE TOWN WOULD HIRE SOMEBODY TO PROVIDE VERBATIM MINUTES FOR BOTH SIDES.
UM, AT LEAST ACCORDING TO GEORGE.
SO, UM, WHEN IT GOES TO COURT, IT BECOMES A WHOLE OTHER, OTHER IN.
SO I GUESS PRACTICALLY, HOW DO WE ENVISION THAT WORKING? UM, BASICALLY THE BOARD MEETS AND THEN THE BOARD IS DONE, BUT THE SECRETARY IS GOING TO HAVE LIKE THI THIS PACKET TOOK CONNIE FOUR DAYS TO TYPE LIKE THIS.
IS, THIS IS THOSE MINUTES? YES.
THIS IS A FULLTIME JOB DOING NOTHING ELSE.
EVERYBODY HERE HAS A FULL-TIME JOB.
THIS WOULD BE ALMOST IMPOSSIBLE FOR ANY BOARD MEMBER TO ACHIEVE WITHIN ANY REASONABLE AMOUNT OF TIME.
SO WHAT ARE, WHAT ARE THE, WHAT ARE THE PRACTICALITIES OF THAT? BECAUSE BASICALLY IF THE JOB CONSISTS OF THIS ALL THE TIME, THEN PEOPLE WILL QUIT.
THEY'RE, YOU'RE GONNA HAVE A HARD TIME FILLING THE BOARD IF, IF THIS IS WHAT PEOPLE HAVE TO DO LIKE HOURS AND HOURS AT HOME, RIGHT.
WHAT IS BROUGHT ABOUT THIS? WHY DOES THIS CHANGE? YOU THOUGHT THAT BECAUSE WHEN STAFF IS ACTING AS THE SECRETARY FOR THE BOARD MM-HMM
THEN UM, STAFF DOESN'T TECHNICALLY HAVE LEGAL REPRESENTATION OF THE TOWN ATTORNEY.
SO WHEN THE CLERK ACTING AS THE BOARD OF ZONING APPEALS CLERK HAS QUESTIONS OF THE TOWN ATTORNEY AND HE CAN'T ANSWER THEM FOR HER BECAUSE SHE'S NOT ACTING IN STAFF CAPACITY, SHE'S ACTING AS BOARD CLERK.
THERE'S SOME GRAY AREA THERE AS TO WHETHER OR NOT MY STAFF IS PROTECTED FROM LIABILITY.
SO I DON'T WANNA OPEN STAFF UP TO THAT.
AND THIS BOARD IS DIFFERENT FROM THE OTHER BOARDS THAT OUR DEPARTMENT, I GUESS PROVIDES CLERKING SERVICES FOR.
BECAUSE YOU GUYS ARE QUAI JUDICIAL, THE OTHERS ARE NOT.
LIKE THEY MAKE RECOMMENDATIONS TO TOWN COUNCIL.
THE LEGISLATIVE BODY MAKES A DECISION.
YOU ACTUALLY HAVE THE AUTHORITY TO MAKE DETERMINATIONS
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OF THE ZONING ORDINANCE TO APPEAL OUR DETERMINATIONS.THE OTHER BOARDS DON'T HAVE THAT.
SO IN IN ESSENCE IT WOULD PUT POSSIBLY YOUR STAFF MEMBER IN A, IT JUST MEANS RISK DIFFICULT.
AND SO IT REALLY ROSE FROM LAST MONTH'S MEETING WITH THE APPEAL IF IT WERE TO GO ACROSS THE STREET TO THE CIRCUIT COURT AND SHE'S KIND OF IN THE MIDDLE AND CAN'T REALLY GET REPRESENTATION, REPRESENTATION FROM GEORGE ON SOME OF THESE THINGS.
AND IT, IT JUST KIND OF CAME TO LIGHT THAT IF THIS WERE TO GO ACROSS THE STREET, SHE'S KIND OF LEFT OUT THERE LIABLE AND, AND LIMBO.
UNLESS YOU ALL WERE TO GET YOUR OWN ATTORNEY, IT WOULD THEN I GUESS REPRESENT HER.
BUT THEN THAT REQUIRES COUNSEL TO SET ASIDE FUNDS RIGHT.
SO IT CLEARS ALL THAT UP IF THE SECRETARY, AND THAT'S ALWAYS BEEN A STATE CODE THAT THE SECRETARY CAN BE A BOARD MEMBER.
IT'S JUST NEVER BEEN PRACTICED IN FRONT ROYAL.
'CAUSE WE'VE NEVER REALLY HAD THE CONCERN COME OFF THAT, YOU KNOW, IT MAY, THAT WAS THE FIRST NOTICE OF A, UH, ZONING ADMINISTRATOR'S, I'M SORRY, NOTICE OF VIOLATION APPEAL IN SINCE 20 18 20 19.
SO THESE ARE FEW AND FAR BETWEEN.
UM, AND IT WAS JUST, YOU KNOW, A DIFFERENT BOARD THEN AND A DIFFERENT TOWN ATTORNEY.
SO, UM, LIKE IF, IF SOMEBODY WERE TO, THE LAST TIME SOMEBODY APPEALED TO B C'S DETERMINATION, IT WENT ACROSS THE STREET, THE TOWN ATTORNEY AND ANOTHER LAWYER ARGUED THE CASE.
UM, AND SOME OF YOU WERE ON IT AND I DON'T EVEN THINK THAT YOU WERE
SO IT'S LIKE NONE OF YOU ARE INDIVIDUALLY RELIABLE.
UM, AND WE SAY YOU DON'T HAVE LEGAL REPRESENTATION.
IT'S JUST THAT WE DON'T HAVE THE TOWN ATTORNEY HERE ADVISING YOU ON UM, YOUR, YOUR LIMITS.
SO IF WE HAVE A PLANNING COMMISSION MEETING, IF IT'S GOING OFF THE RAILS, HE CAN STEP IN IF THEY'RE NOT.
SO IF THEY'RE NOT FOLLOWING ROBERT'S RULES OF ORDER AND STAFF IS SAYING, HEY GUYS, YOU KNOW, TRYING TO MAKE A MOTION OR THIS DISCUSSION, HE ALSO JUMPS IN ON THOSE.
HE WILL NOT DO THAT HERE BECAUSE YOU ARE QUASI-JUDICIAL.
SO IT SEEMS LIKE THE PRIMARY CONCERN IS ABOUT THE LIABILITY ISSUE.
SO FOR BOARD, IF ANYTHING'S APPEALED ACROSS THE STREET, THE CASE DOESN'T COME AGAINST US, WE DON'T REPRESENT THE CASE.
IT JUST, OR THE PACKET THAT GOES IS OUR REPRESENTATION.
SO WE DON'T ACTUALLY HAVE TO WORRY ABOUT THAT.
CONNIE AS A MEMBER OR SECRETARY OF THE BOARD WOULD ALSO BE UNDER THAT GROUPING.
SHE WOULD NEVER HAVE TO LIKE BE DEPOSED OR ANYTHING.
SHE MIGHT, BUT I MEAN SHE, YEAH, THERE'S ALWAYS A POSSIBILITY.
UM, IT SEEMS LIKE SINCE IT'S LIABILITY THEN MOSTLY WHAT YOU'D BE CONCERNED WITH WOULD BE THE PREPARATION OF OFFICIAL CORRESPONDENCE.
SO, YOU KNOW, LIKE THE FINAL NOTICE ORDER, THINGS LIKE THAT, THOSE ARE THE MOST IMPORTANT THINGS.
UM, BUT I DON'T SEE AN ISSUE WHERE LIABILITY BECOMES A PROBLEM WITH KEEPING THE MINUTES BECAUSE THE MINUTES ARE JUST THAT RECORDER AND THAT VIDEO TYPED OUT, THEN WE GET TO SEE IT AND THEN IF THERE'S AN ISSUE WE SAY NO AMEND OR YES WE APPROVE.
SO TOWN STAFF COULD, WITHOUT ANY LIABILITY INCURRED CONTINUE TO TAKE THE MINUTES.
AND THAT WOULD, THAT WOULD NEVER BE AN ISSUE.
IF THAT'S WHAT THIS BOARD WANTS, I'M FINE WITH THAT.
AS LONG AS WE DON'T LEAVE HERE TONIGHT WITHOUT SOMEBODY ELSE BEING THE SECRETARY SENDING OUT THE OFFICIAL DOCUMENTS AND DECISIONS OF THIS BOARD.
NO THAT, WELL I WAS JUST GOING THROUGH WHAT THE DUTIES WERE.
SO THAT THE PEOPLE WHO COULD POTENTIALLY BE SECRETARY KNOW WHAT IS EXPECTED OF THEM AND IF THE MINUTES AREN'T ONE OF THOSE AND ALL YOU HAVE TO DO IS PREPARE THE OFFICIAL CORRESPONDENCE.
LIKE MAYBE JAMES, UH, I DON'T KNOW IF YOU SAW, I, I WROTE THE FINAL NOTICE LETTERS FOR OUR LAST APPEAL.
UH, THE TOWN ORIGINALLY WROTE 'EM, I REWROTE 'EM.
SO FOR THE MOST PART I ACTUALLY TOOK CARE OF THAT.
UM, GOING FORWARD THE SECRETARY COULD HELP OR YOU KNOW, WE CAN PROVIDE A TEMPLATE BUT YEAH, CONNIE, CONNIE WAS WORKING WITH ME TOO.
SHE PROVIDED THE OFFICIAL LETTERHEAD AND I THINK SHE COULD STILL BASICALLY DO THAT AS LONG AS WE WRITE THE, THE ACTUAL LANGUAGE.
SO THAT WOULDN'T BE A HUGE BURDEN ON WHOEVER BECOMES SECRETARY.
LIKE IF THE MINUTES CAN BE MOVED TO TOWN STAFF STILL UNDER THE WHATEVER, THERE'S A GENERAL DUTIES THING HERE.
IF WE CAN MOVE THE MINUTES AND RECORDS THERE
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AND KEEP THE OFFICIAL CORRESPONDENCE WITH US CLERICAL DUTIES, UM, THEN THAT MAKES SURE THAT THE LIABILITY FOR Y'ALL IS COVERED AND THE BURDEN OF A SIGNIFICANT PORTION OF WORK DOESN'T NECESSARILY COME TO ONE MEMBER OF THE BOARD.WE WOULD STILL HAVE A SECRETARY.
THAT PERSON WOULD STILL DO ROLL CALL VOTES, ALL THAT KIND OF STUFF.
IT, YOU MAYBE EVEN HAVE TO LEARN HOW TO USE THE CAMERA SYSTEM IF POSSIBLE.
BUT THOSE ARE SMALL TASKS DONE IN MEETING.
UM, YOU WOULDN'T HAVE TO WORRY ABOUT TAKING THAT HOME AND RIGHT.
AND ANY HELP SOMEBODY WANTED AS SECRETARY, YOU'RE MORE THAN WELCOME TO COME DOWN MY OFFICE AND SIT THERE IF YOU WANNA TYPE IT.
UM, OR JUST WE CAN CORRESPOND THROUGH EMAIL.
THIS ISN'T US HANGING YOU GUYS OUT TO DRY.
I JUST HAVE TO MAKE SURE MY STAFF WELL AND I THINK THAT THE IDEA IS STILL TO HAVE A MEMBER STAFF HERE.
DURING THE MEETINGS AND UNLOCKING THE BUILDING LIGHTS ON.
LOCKING UP, SETTING THE ALARM WHEN IT'S OVER.
SO THERE WILL BE A STAFF MEMBER HERE SO YOU'RE NOT JUST GONNA BE THERE HANGING IN THE WIND BY YOURSELF.
AND IF THEY'RE GONNA BE HERE, THEN THEY CAN THEORETICALLY CONTINUE TO DO THE MINUTES AND THAT WOULD BE ALL THE SAME TO US.
SO YOU'RE TALKING ABOUT ITEM B? YES.
KEEP THE MINUTES AND RECORDS OF THE BZ A'S PROCEEDINGS.
MOVE THAT TO FIVE UNDER FIVE FI GUESS IT WOULD BE.
THE NEW FIVE GENERAL DUTIES OF TOWN PLANNING AND ZONING STAFF.
UM, NOW IF THERE'S SOMETHING THAT YOU'D LIKE OUR SECRETARY TO TAKE ON TO MAYBE COMPENSATE FOR THAT.
IF THAT, IF THERE'S MORE A LIABILITY THING.
BUT I THINK YOU PROBABLY SCOURED THIS FOR LIABILITY AND TOOK CARE OF THAT.
UM, BUT YEAH, WE DON'T, WE DEFINITELY DON'T WANT THE LIABILITY FALLING OUTSIDE OF US.
BUT I JUST DON'T SEE HOW THE MINUTES ARE ARE GOING TO INCUR A LIABILITY 'CAUSE WE VOTE ON THEM AND THEY'RE NOT OFFICIAL UNTIL WE VOTE ON 'EM.
AND THAT MEANS ONCE WE VOTE THE LIABILITY'S BACK ON US.
I ALSO THINK THAT LIKE THE RECORDS OF THE BZA, LIKE THE VIDEO AND AUDIO, YOU, YOU PUT THEM ON THE TOWN WEBSITE, IT'S ALREADY KEEP THAT.
SO YOU'RE ALREADY KEEPING THAT.
SO FULLY HALF OF THIS MM-HMM
UNDER STAFF EVEN THOUGH IT'S LISTED HERE.
SO THAT IF, IF THAT COULD BE DONE, THEN THAT WOULD BE GREAT.
AND THEN THE CLERK OF TOWN COUNCIL IS THE ONE THAT NOTIFIES THE CIRCUIT COURT WHENEVER SOMEBODY GETS APPOINTED OR, OR SORRY, THEY HAVE TO GO OVER THERE TO GET APPOINTED.
UM, SO THERE ARE THINGS THAT ARE ALREADY HAPPENING ON THE BACK END THAT JUST HAPPEN ANYWAYS.
SO LIKE IN A SMALLER JURISDICTION, THE SECRETARY MIGHT HAVE TO DO ABSOLUTELY EVERYTHING HERE.
THIS IS, THIS REALLY IS FOR THAT.
THOSE FINAL DETERMINATION LETTERS AND OKAY.
AND SO THEN THE SECRETARY NEEDS TO WORK WITH YOU TO MAKE SURE THAT IT IS TO EVERYBODY'S OR TO YOUR SATISFACTION THAT IT ENCAPSULATES WHAT HAPPENED, WHAT YOU WANTED IN YOUR MOTION, AND THEN THAT GETS SENT TO THE APPLICANT.
THAT SEEMS, THAT SEEMS TOTALLY REASONABLE THAT WE WOULD BASICALLY HANDLE HER OWN LETTER AND MAKE SURE IT'S ALL GOOD AND THEN WORK WITH TOWN STAFF TO MAKE SURE IT GETS SENT.
BECAUSE YOU WOULD'VE ALL THE ADDRESSING.
THAT'S, THAT'S NOT A PROBLEM AT ALL.
SO WITH THAT, WITH THAT CHANGE AND THEN THE MINOR ONE THAT I MENTIONED BEFORE, UM, DOES ANYBODY ELSE HAVE ANY CONCERNS WITH NO, I WAS CLARIFY.
UH, SO I'LL MAKE A MOTION TO APPROVE THE NEW, UH, BYLAWS WITH THE TWO EDITS THAT WE JUST WORKED THROUGH.
UM, CAN I HAVE A SECOND? A SECOND JAMES JUDGE.
AND CAN WE GET A VOTE? ALRIGHT.
SO NOW YOU ELECT YOUR SECRETARY.
SO DOES ANYBODY WANT TO BE SECRETARY? ANYBODY CAN.
IT'S A VERY PRESTIGIOUS POSITION.
IT COMES WITH NO PAY INCREASE.
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CLAIRE IS VICE CHAIRMAN.THAT'S WHY I SAID IN THE EMAIL, EVERYBODY HAS TO REALLY THINK ABOUT IT.
YOU'RE NOT MEETING EVERY MONTH.
LIKE PLANNING COMMISSION AND PLANNING COMMISSION.
WE MEET TWICE A MONTH EVERY MONTH THERE.
THERE REALLY OUR OBJECTION REVIEW MEETS EVERY MONTH.
THIS ONE IS THE LEAST FREQUENT BOARD.
THERE REALLY IS VERY LITTLE ADDITIONAL WORK.
UM, MOST OF WHAT YOU'RE GONNA DO IS LIKE WHAT DANIEL WAS DOING, CALLING OUT THE ROLL CALL VOTES, THINGS LIKE THAT.
THOSE ARE, THOSE ARE PRETTY STRAIGHTFORWARD AND EASY.
UH, AS FAR AS LIKE WRITING AND DOING DETERMINATIONS AND THINGS.
IF WE GET MORE APPEALS, WHICH, YOU KNOW, THEY'RE VERY RARE, UM, THAT'S NOT A PROBLEM.
YOU'LL BE WORKING WITH ME ANYWAY.
IT IS A REALLY GREAT POSITION FOR YOU TO SEE THOSE THINGS INSTEAD OF, YOU KNOW, THEM JUST GOING THROUGH, YOU GET TO SEE 'EM HOW THEY'RE WRITTEN IT.
IF YOU WANT TO LEARN THAT AND THEN MOVE INTO THIS ROLE.
SO IT WOULD BE, IT'D BE A GOOD, IT'D BE A GOOD WAY TO LEARN WITHOUT HAVING A LOT OF STUFF.
AND THE VICE CHAIR IS ALREADY GONNA FILL IN FOR A LOT OF OTHER THINGS.
SO REALLY IT'S NOT A HUGE AMOUNT OF MONEY CONSIDERING HOW MANY MEETINGS DID WE NOT HAVE LAST WEEK? WE MET TWICE.
WAS SOMETHING TO NOMINATE MR. JACKSON? SO I WOULD LIKE TO NOMINATE MR. JACKSON TO BE SECRETARY OF THE BOARD OF ZONING APPEALS.
DO I HAVE A SECOND? I'LL SECOND THAT.
CAN WE GET A VOTE ON THAT? OKAY.
STAFF TIME? YEAH, THAT IS EVERYTHING ON THE AGENDA.
MOTION TO A MOTION TO ADJOURN.
SO NOW YOU'LL DO THE VOTE CALL.
SO I WOULD ASK FOR A ROLL CALL VOTE AND THEN HE HAS A LISTING.
BUT YOU'D CALL FOR EVERYBODY I CALL FOR ROLL CALL VOTE YES.
BUT THEN YOU HAVE TO CALL FOR THE NAMES, RIGHT? UM, YOU COULD JUST SAY, ALL IN FAVOR? YES.