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[Board of Zoning Appeals on November 19, 2024.]
CALL THE, UH, BOARD OF ZONING APPEALS MEETING FOR NOVEMBER 19TH, 2024.SO BE THE FIRST ITEM IS THE, UM, BYLAWS.
SO HAS EVERYBODY HAD A CHANCE TO REVIEW THE BYLAWS? MM-HMM.
LEGAL DOES NOT HAVE ANY ISSUES WITH THESE.
UM, NOW, BUT THESE, THESE EDITS TO THE PROPOSED CHANGES ARE NOT REFLECTED HERE, CORRECT? OR ARE THEY NO, THEY ARE.
I PUT, UM, MR. SONNETS CHANGES IN ON NUMBER SIX.
SO IT SEEMS LIKE HE NINE A IN THE EMAIL IS NOT THE WAY IT'S WRITTEN NOW.
THEY ALL KIND OF SOUNDED ALIKE.
SO HE COULD WE COMBINE THOSE? HE JUST SHALL INSTEAD OF SHALL BE DISQUALIFY.
SO I THINK THAT'S THE ONLY THING IS THAT THAT NINE IS NOT QUITE CONSISTENT.
YEAH, THAT'S WHAT I, I'M SAYING THAT THIS, THEY'RE NOT, THEY DON'T MATCH.
WHAT DOES IT MATCH JUST THE, SO NINE OR HERE IN THE EMAIL, IN UNDER ARTICLE THREE, NOT, UH, 3.9.
IT LOOKS LIKE A MEMBER SHALL BE DISQUALIFIED TO ACT ON A SPECIFIC MATTER BEFORE THE BZA WAS REQUIRED BY LAW.
WELL, IT LOOKS LIKE HE JUST, IT CHANGES THE A, B, AND C.
NO, YOU'RE RIGHT, YOU'RE RIGHT.
I WAS LIKE, YOU CHANGE THAT FIRST THING, BUT IT THREW ME TOO WHEN I WAS FIRST LOOKING AT HIS EMAIL.
SO THE BYLAWS MATCH WHAT GEORGE SAYS? YEAH, THEY DO.
THAT WAS MY, HE COULD USE NINE A AND B IN HIS BODY OF HIS EMAIL.
AND EDITED A, B AND C, A, B, AND C.
I WAS GOOD WITH THE, THE EDITS WE DISCUSSED AND WITH GEORGE'S CHANGES.
DO WE, HOW DO WE, DO WE, IS THERE, DOES THERE NEED TO BE ANY DISCUSSION OR AS YOU GUYS DISCUSS IT, UM, MAKE SURE YOU HASH OUT EVERYTHING YOU WANNA HASH OUT AND THEN WE WOULD JUST NEED SOMEBODY TO MAKE A MOTION TO APPROVE IT.
I MEAN, HE DIDN'T CHANGE ANYTHING MATERIALLY.
DO YOU GUYS FEEL LIKE, I MEAN, I DON'T FEEL LIKE HE CHANGED ANYTHING MATERIAL, THIS, SO, UM, UH, DO WE HAVE A MOTION? DO WE HAVE MOTION? DO YOU HAVE ANY DISCUSSION THAT YOU WANNA ADD? UH, NO.
LIKE THEY SAID, IT'S NOT MATERIALLY DIFFERENT THAN THOSE.
SO I JUST NEED SOMEBODY MAKE A MOTION TO MAKE A MOTION.
I MAKE A MOTION THAT WE APPROVE THE UPDATES TO THE BOARD OF ZONING APPEAL BY LOVE.
DO TAKE A ROLL CALL BY THE MS. NOS PRESENT? NO.
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YES.UM, EVERYBODY IS SIGNED UP FOR TRAINING, CORRECT? MM-HMM.
SO THAT WOULD BE NEXT WEEK MONDAY, I BELIEVE.
UM, AT THAT POINT, ONCE THAT PERSON GETS SWORN INTO THE BCA, UH, WE'LL HAVE ANOTHER MEETING.
UM, DO WE TYPICALLY DO THE NEXT REVIEW? SO THAT WOULD BE, LOOK AT FEBRUARY, CORRECT? MIGHT CHANGE THE NEXT REVIEW.
WHEN WILL WE BE ABLE TO VOTE ON WHEN THEY MAY BE ABLE TO VOTE ON FEBRUARY IS WHEN WE VOTE.
SO THEN WE'LL HAVE A MEETING IN FEBRUARY.
WE SHOULD HAVE A FULL BOARD BY THEN.
DO YOU GUYS NEED TO NOMINATE A CHAIR AND A VICE CHAIR AT THAT MEETING OR IS THAT SOMETHING THAT WE WORK ON BEFOREHAND? UM, YOU CAN NOMINATE AT THAT MEETING.
SHOULD WE MEET WITH THE NEW PERSON IN JANUARY BEFORE OR SHOULD WE JUST NOT BOTHER AND GO RIGHT TO FEBRUARY? UM, IF WE DON'T HAVE ANY BUSINESS, I MEAN, WE'D BE HAVING, I DON'T OH, YEAH.
UM, BUT THAT ONE WILL LITERALLY JUST BE TO REVIEW THIS AGAIN.
UM, 'CAUSE THAT'S THE YEAR WITH THAT PERSON.
AND THEN NOMINATED CHAIR AND A VICE CHAIR.
THAT WAY THE CHAIR WOULD BE THE ONE TO RUN THE MEETING INSTEAD OF STAFF.
NOW THAT WE'VE VOTED TO APPROVE THIS, UM, ONCE IT'S DONE AND UPDATED AND IT'S PART OF THE, THE REAL DEAL, CAN YOU SEND US A COPY OF THE FINALIZED, I THINK THIS ONE HAS LIKE NOTES AND STUFF IN THE EMAIL.
BUT JUST THE, THE FINAL, FINAL ONE AND I'LL, AND THEN WHAT WE'LL ALSO DO IS WE CAN, WE'LL POST THIS ON THE WEBSITE AND I WANNA MAKE SURE THAT OUR BZA WEBSITE IS UP TO DATE TOO.
SO ONCE WE GET THAT LAST MEMBER, WE'LL, A DATE CURRENT RIGHT NOW.
BUT THEN WE'LL PUT THE BYLAWS ON THERE.
AND THEN WE'LL ALSO REVIEW AT THAT NEXT MEETING, YOU KNOW, YOUR USE OF TOWN MAIL, ALL OF THAT.
AND THEN IF THERE'S ANYTHING IN PARTICULAR, LIKE IF YOU WANT ME TO HAVE THE TOWN ATTORNEY COME AND DISCUSS LIKE HOW MEETINGS ARE RUN, IF YOU HAVE ANY QUESTIONS ABOUT ROBERT'S RULES, YOU DO THAT.
JUST LET ME KNOW WHAT YOU'D LIKE TO DISCUSS AT THAT MEETING.
DID EACH OF YOU GET, UH, THE ROBERT'S RULES BOOK? UHHUH.
JUST STUDY UP ON A PARLIAMENTARY PROCEDURE.
SO YOU'RE IN THE, YOU DID, YOU'VE DONE THE FIRST PART.
NOW YOU'RE IN THE I'M IN THE SA PART.
SO DO WE WANT TO HAVE A JANUARY MEETING IF YOU WOULD LIKE, WHAT ARE WE GONNA DISCUSS WITH THAT ONE? WELL, THEY'LL HAVE THEIR, UH, CREDENTIALS AT THAT TIME.
RIGHT? PROBABLY GONNA HAVE IT IN DECEMBER.
THIS WILL BE FINALIZED, RIGHT? THIS WILL BE FINAL FINALIZED.
FINAL NOW WE'LL JUST HAVE IT, UH, WITHOUT THE RED LINE.
IF YOU WANNA DO JANUARY, THAT'S FINE, BECAUSE THEN TYPICALLY FEBRUARY, BECAUSE WE CAN GET A NEW APPOINTEE, UH, HERE AT THE END OF FE, UH, NOVEMBER, RIGHT? CORRECT.
THEY NEED TIME TO GET SWORN IN.
AND SO JANUARY WOULD PROBABLY BE THE FIRST MEETING THEY'D BE ABLE TO MAKE ANYWAYS.
I'M JUST THINKING THAT MAYBE IT'D BE A SHORT MEETING.
THEY COULD GO OVER THAT AND INTRODUCE A NEW MEMBER SO YOU DON'T HAVE SOMEONE NEW AT THE FIRST MEETING FOR MEMBERS OR HAVING A CHAIR AND A VICE CHAIR.
THAT'S, IT'S KIND OF LIKE, DO YOU WANT ME TO MAKE THAT A TRAINING SESSION THEN WHERE I HAVE GEORGE COME AND TALK TO YOU? THAT'D GREAT.
AND I WILL JUST WATCH THE RECORDING BECAUSE I WILL BE IN MY REAL BRIEF FOR THAT ONE.
I FORGOT NOW,
LIKE I WON'T BE HERE, SO I'LL WATCH IT.
JUST KEEP IT, JUST KEEP IN MIND THAT I THINK THERE'S ONLY TWO MISSED MEETINGS.
UM, AND THEN LEMME DO THE, AND I'LL BE SENDING OUT THE 2025 CALENDAR HERE SOON FOR YOU GUYS TO MARK THE CALENDARS FOR MEETINGS.
FEBRUARY, MARCH, THE MONTHS WHERE WE HAVE A BLOCK WHERE IT'S LIKE FOUR MEETINGS A WEEK.
DON'T SAY YET WHAT MONTH? IT'S ALWAYS IF SOMEONE PUTS IN AN APPEAL, I MEAN, YOU WON'T KNOW THAT IN IN ADVANCE, RIGHT? YEAH.
SO WE COULD HAVE A MEETING, RIGHT? OH, OKAY.
THEY, THEY'VE, THE DEADLINE HAS PASSED, I BELIEVE FOR THE DECEMBER MEETING, SO, OKAY.
UM, IF THEY SUBMIT SOMETHING BY THE DEADLINE IN DECEMBER, THEN WE COULD BRING
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A CASE IN JANUARY IF THERE IS ONE.UNLESS, BECAUSE CLAIRE, YOU'RE SAYING YOU'RE GONNA BE OUT OF YEAH.
SO WE ARE YOU THINKING WE JUST DO FEBRUARY AND THEN WHOEVER THE NEW PERSON IS, DO, DO WE KNOW, DO THEY KNOW GENERALLY WHO IT'S GONNA BE? YOU DON'T HAVE TO TELL US.
SO IS THIS PERSON GOING TO NEED TO GO TO TRAINING AS WELL? YES.
SO EVEN IF WE DO HAVE A THING WITH THEM IN JANUARY, THEY'RE STILL NOT GONNA HAVE TIME TO GO TO THE, THE TRAINING THAT EVERYBODY'S GONE TO.
AND THAT'S REALLY WHAT KIND OF LIKE OPENS YOU UP TO KNOWING A BUNCH OF THIS STUFF.
AND THE NEXT ONE'S ACTUALLY IN PERSON IN RICHMOND.
NO, IT'S, IT'S YOURS IS VIRTUAL 100% VIRTUAL.
WELL IT SAID VIRTUAL AND THEN THE NEXT ONE SAID IN PERSON IN RICHMOND, THAT WAS A DIFFERENT SET OF DATES.
IT'S VIRTUAL BOTH TIMES FOR YOU.
OH, I THOUGHT YOU MEANT, OH YEAH.
AND WHEN THAT WAS IT IN MARCH OR MARCH AND THEN THE NEXT ONE WOULD BE VIRTUAL, BUT THAT WAS LIKE JUNE OR SOMETHING.
AND IS IS THE NEW PERSON, IS THE INCOMING PERSON EXPERIENCED OR HAS SERVED ON THE B.
SO I THINK PROBABLY COULD JUST DO FEBRUARY THEN.
UNLESS YOU THINK, AND WHAT WE CAN DO TO HELP THAT PERSON IS WE CAN ALWAYS SEND AN EMAIL SAYING THAT WE WILL BE HOLDING THE ELECTION FOR THE OFFICES IN THE FEBRUARY MEETING SO THEY KNOW ABOUT IT AHEAD OF TIME.
SO THAT THEY CAN, THEY DON'T SHOW UP IN A MEETING GOING, OH, I DIDN'T KNOW WE WERE HERE TO BE PRESIDENT.
AND THEN THEY DON'T REALLY GET SHOT AT IT.
SO IF THEY HAVE THAT EMAIL, THEY CAN PONDER.
AND, AND TYPICALLY WHAT HAPPENS IS I INVITE EACH PERSON THAT'S PLACED ON THE BOARD TO COME IN AND DISCUSS YEAH.
SO, UM, SOON, AS SOON AS YOU TRAINING WILL BE APRIL.
SO NEW
I'M LIKE, THIS IS ONLY MY SECOND MEETING.
IS THERE ANYTHING ELSE YOU GUYS WANNA DISCUSS HERE? I DON'T THINK SO.
I THINK THE ONLY THINGS WE HAD WERE THE FIFTH AND THEN THE ELECTION IN FEBRUARY, WE WOULD HAVE TWO, UH, PART OF THE APPLICATION, UH, OUR, UH, APPEAL PROCESS.
THE APPLICATION NEEDS A LITTLE WORK DONE TO IT.
WE WERE GONNA DISCUSS THAT I THINK AT THE FEBRUARY MEETING TOO.
AND YOU KNOW WHAT, WE'LL HAVE THE, WE SHOULD HAVE THE B, C, A, THE ANNUAL REPORT DONE BY THE FEBRUARY MEETING.
SO WE'LL REVIEW THE ANNUAL REPORT.
I'LL HAVE GEORGE HERE FOR YOU TO ASK QUESTIONS OF PARLIAMENTARY PROCEDURE AND I CAN RUN YOU THROUGH HOW WE DO A MEETING AS WELL.
UM, AND THEN THE APPLICATION REVIEW.
SO CAN, AND CAN WE GET A, WELL I GUESS WE CAN JUST GET A COPY OF THE WEBSITE.
IF THE APPLICATION, WE SHOULD SEND THAT OUT AHEAD OF TIME.
DO YOU MAKE CHANGES? BECAUSE WE HAVE ONE FOR UM, AN APPEAL TO THE ZONING ADMINISTRATOR'S DECISION AND THEN THEN A THAT UM, THERE'S TWO DIFFERENT ONES FOR B, CA.
WE, WE'D HAVE TO LOOK AT THOSE TO MAKE SURE THEY'RE IN LINE.
THE STATE CODE ON THE WORDING.
LITTLE CUMBERSOME FOR THE APPLICANT.
THAT'S IN WHAT I MEAN THAT'S BEEN AS LONG AS I'VE BEEN HERE.
SO THERE'S A BDA APPEAL AND THEN A BDA VARIANCE REQUEST.
RIGHT? THOSE ARE THE TWO APPLICATIONS.
I DID LOOK UP THE VARIANCE REQUEST REQUEST BECAUSE THAT'S ON THE ESSAY.
IT HASN'T BEEN UPDATED SINCE 13 MM-HMM.
BUT IT'S, IT'S IN LINE WITH THE STATE CODE YEAH.
AND IT IS A LITTLE CUMBERSOME FOR SOMEONE THAT'S NOT FAMILIAR WHAT TO FILL OUT.
WELL IT, TO ME IT WAS SELF EXPLANATORY, BUT LIKE WHO'S GONNA KNOW THE CODES? WELL YEAH, THEY USUALLY HAVE STAT TO HELP THEM FILL OUT THE OUT.
WHAT THEIR APPEALING FOR THE VARIANCE FORM WAS UPDATED IN 2020.
AGENDA, IT'LL BE REPORT, REPORT APPLICATION CHANGES, GEORGE.
THE FEBRUARY WE MIGHT HAVE, BUT WE MIGHT HAVE AN APPLICATION.
WHAT DID YOU SAY? NO, NEVERMIND.
YOU THINK WE'LL HAVE AN APPEAL BY JANUARY ON THAT ONE EMAIL?
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OH NO, THAT WOULD BE INTEREST.WE HAVEN'T MADE, WE HAVEN'T MADE A DECISION YET.
SO TYPICALLY THE CHAIR FILLS OUT THE END OF THE YEAR, WHATEVER REPORT FOR YOU GUYS OR CREATES IT WITH, WITH AMANDA GONE.
IS STAFF DOING IT FOR THEMSELVES? STAFF ALWAYS RIGHT.
YOU WANNA BE THE CHAIR, BUT YOU KNOW, IF Y'ALL WANNA WRITE IT.
NO, I'M FEEL FREE BECAUSE I THINK THE SEC WELL IT'S BECAUSE THE SECRETARY, SO WE SAID THAT WE, WE'VE ASKED THE TOWN TO CONTINUE TO ACT AS, OR THAT, YOU KNOW, TO CONTINUE ACT AS SECRETARY.
I THINK THAT'S WHERE EVEN I, I THOUGHT THE CHAIR HAD SOME PROCESS IN THAT I, I DIDN'T KNOW MAYBE THEY SIGNED OFF ON IT OR THEY WERE PART OF IT, OR I I JUST THOUGHT THAT THERE WAS, I DIDN'T KNOW.
WELL, YOU GUYS CAN CERTAINLY TAKE A VOTE ON IT.
DOWN THE DOES THEY WOULD GO TO TOWN COUNCIL AND PRESENT IT AT ONE OF THE TOWN COUNCIL MEETINGS AT THE BEGINNING OF THE YEAR.
SO USUALLY I HAD THE PLANNING COMMISSION AND I THINK MANDY MAY HAVE GONE AND, AND PRESENTED IT LAST YEAR.
UM, I KNOW ONE YEAR SOMEONE DID.
'CAUSE I WAS, I I HAPPENED TO BE AT THAT MEETING, BUT YEAH.
SO BECAUSE ON ANOTHER BOARD, I'M THE SECRETARY AND I DO THE ANNUAL REPORT.
THAT'S WHY
SO IT WOULD'VE BEEN, YEAH, PROBABLY IN MARCH OF LAST YEAR OR THIS YEAR THAT MANDY WENT AND TALKED TO TOWN COUNCIL.
SO WHOEVER THE NEW CHAIR IS WILL GO AND DO THAT.
AND WE HAD, IT WASN'T MANDY, IT WAS MICHAEL WILLIAMS. THAT'S WHY WAS HE OH, BUT HE WAS BOTH IT THEN HE WAS ON BOTH THEN.
'CAUSE HE WAS, 'CAUSE MY FIRST ONE WAS LIKE DECEMBER OR JANUARY AND THAT WAS WHEN HE WAS ON REMEMBER? SO IT WAS THE PRIOR THING.
REMEMBER HE WHEN PRESENTED TO TOWN COUNCIL, I THINK THAT WAS THE PRIOR.
SO WHOEVER BECOMES CHAIR WILL NEED TO PRESENT TO TOWN COUNCIL THE ANNUAL REPORT.
SO WE'LL REVIEW AND APPROVE THE ANNUAL REPORT IN THE FEBRUARY MEETING OR MAKE EDITS OR WHATEVER, BUT, OKAY.
AND THEN ONCE YOU GUYS COLLECT A CHAIR, WHENEVER WE HAVE A MEETING, I'LL ASK YOU TO COME IN A WEEK, TWO WEEKS, PROBABLY TWO, THREE WEEKS BEFORE THE MEETING.
UM, ONCE THE DEADLINE FOR THAT NEXT MONTH HAS PASSED.
AND THEN REVIEW THE AGENDA WITH ME REAL QUICK AND THEN, UM, GET IT OUT THE WEEK BEFORE THE MEETING.
ANYTHING ELSE? SO DO YOU WANNA MAKE A MOTION TO ADJOURN? I MOTION TO ADJOURN THE NOVEMBER 19TH BPA MEETING.