* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:01] WORKING. OKAY, [Planning and Zoning Work Session on August 2, 2023. ] CALL THE MEETING TO ORDER THE FRONT ROW PLANNING COMMISSION WORK SESSION WEDNESDAY, AUGUST THE SECOND, 2023. UH, YOU GOING DO THE CALL? ROLL CALL? YES. ALRIGHT. CHAIRMAN MECHA HERE. CHAIRMAN OR COMMISSIONER WELLS? HERE. COMMISSIONER WILLIAMS? HERE. COMMISSIONER WOODS HERE. I'M MARSH'S OFFICE. OKAY. WE HAVE A QUORUM. WE MAY CONTINUE TO DO BUSINESS. UH, TONIGHT WE HAVE THREE ITEMS ON OUR REGULAR AGENDA, UH, TO DISCUSS. THE FIRST ONE IS THE TEXT AMENDMENT TO THE TOWN CODE PERFORMANCE STANDARDS FOR URBAN AGRICULTURE. ALRIGHT, ARE YOU PRESENTING THAT OR? YEP. OKAY. SO I HAVE CHANGED, UH, SECTION 1 75 DASH ONE 10.5 PERFORMANCE STANDARDS FOR URBAN AGRICULTURE. SO IF YOU GO TO PAGE TWO, UH, LINE 23, YOU CAN SEE THAT SIX, UH, FEMALE CHICKENS HAS BEEN STRICKEN AND IT SAYS 10. UM, AND THEN WE ADDED PERFORMANCE STANDARDS AT LINE 42. SO THAT'S LETTER H TO BE IN COMPLIANCE WITH THE FOLLOWING. SO WE ADDED THAT TOUCH CHANNELS MUST BE CONFINED IN A COOP OR A RABBIT HUTCH, NOT LESS THAN 18 INCHES IN HEIGHT. THE FOUL MUST BE KEPT WITHIN THE COOP AND THE RABBITS IN THE HUTCH AT ALL TIMES. NO POULTRY SHALL BE I PERMITTED TO RUN AT LARGE. THE COOP OR FOUL HOUSE MUST BE USED ONLY FOR FOUL. AND THE HUTCH FOR RABBITS ONLY BOTH MUST BE WELL VENTILATED. UM, THE COOP FOUL HOUSE OR HUTCH MUST HAVE A, OR SHALL HAVE A MINIMUM OF FOUR SQUARE FEET OF FLOOR AREA PER EACH CHICKEN. RABBIT RUN SPACE FOR A COOP SHALL HAVE A MINIMUM OF EIGHT SQUARE FEET FOR EACH CHICKEN. AND THE RA, THE RUN MUST BE WELL DRAINED SO THERE'S NO ACCUMULATION OF MOISTURE. THE COUP FELL HOUSE OR HUTCH SHALL BE CUT CLEAN, SANITARY, AND FREE FROM ANY ACCUMULATION OF ANIMAL EXCREMENTS OR OBJECTION ODORS. AND THE FLOORS AND WALLS MUST BE KEPT CLEAN AND SANITARY AND HELPFUL WITH ALL DROPPING INORGANIC WASTE MATERIAL REMOVED. UM, AND THEN WE HAVE STIPULATIONS THAT ALL FEED AND OTHER MATERIAL INTENDED FOR CONSUMPTION BY GUARDS SHALL BE KEPT IN CONTAINERS IMPENETRABLE BY RATS OR OTHER RODENTS. SUCH CONTAINERS SHALL BE EQUIPPED WITH TIGHTLY FITTING CAP AND LIDS AND THAT THE PRESENCE OF RATS IN THE AREA USED FOR KEEPING A FOUL SHALL BE PRIMA FASCIA EVIDENCE THAT THE AREA MAINTAINED IS IN VIOLATION OF DISCUSSION. AND THAT IS ALL THAT STAFF. SO, SO WE WANNA CHANGE THIS TO GO FROM SIX TO 10. YES. BUT I THINK THE MAIN COMPONENT HERE IS THAT WE WILL HAVE THESE SQUARE FOOTAGE REQUIREMENTS PER TRIGGER SO THAT WE'LL MAKE SURE THAT THERE'S ADEQUATE SPACE AND, AND THE RUN IS SEPARATE FROM THE COOP. YEP. SO IT LOOKS AS THOUGH THE RUN CAN EITHER BE ATTACHED TO THE COOP OR IT CAN BE A SEPARATE STRUCTURE, BUT YOU CAN'T HAVE THE CHICKENS JUST RUNNING AROUND THE YARD LIKE THEY HAVE TO BE ONE OR THE OTHER. SO 80 SQUARE FEET FOR 10 CHICKENS. MM-HMM. , BUT THAT'S ONLY AN EIGHT BY 10 SPACE, RIGHT? YEP. AND THEN 32 SQUARE FEET OF COOPS SPACE. HOW MANY, I'M SORRY. UM, SO 40 SQUARE FEET OF COOP SPACE YEAH. WOULD BE. AND THIS WAS BROUGHT TO YOU FROM COUNCIL? YES. CORRECT. UH, HAVE WE HAD ANY ENFORCEMENT ISSUES WITH CHICKENS IN THE TOWN TO DATE OTHER THAN THE, THE CROWING? UM, WE HAVE THREE FOLLOW-UP INSPECTIONS TO DO, UH, THAT WERE DEEMED, UH, POTENTIAL VIOLATION. SO WE GAVE THEM A MONTH OR SO TO FIX THE AREAS. WE'LL COME BACK FOR A REINSPECTION NEXT WEEK TO SEE IF THERE'S, WAS IT SMELL? I THINK ONE OF 'EM WAS LIKE, UH, RAT FECES WERE PRESENT AND, OR YOU KNOW, THE CHICKENS PRESENCES OF RATS IN, IN THE COOP AREA. HOW MANY RATS CAN YOU HAVE IN A COOP? ? NO, NO RATS IN THE COOP. THE OTHER ONE WAS THE, UH, COOP WAS TOO SMALL OR THEY HAD TOO MANY CHICKENS FOR THE COOP SIZE WE HAVE. UM, AND THE OTHER ONE WAS MORE THAN SIX CHICKENS PRESENTLY. GO AHEAD. I WAS JUST GONNA SAY, IS THIS NOT ANYONE ELSE'S ORDINANCES? YOU WRITE IT? NO. SO I ACTUALLY GEORGE RESEARCH, BUT, UM, PULLED FOR BOTH FROM SEVERAL DIFFERENT ORDINANCES, BUT I THINK IT WAS GROWN UP THAT HAD THE SQUARE FOOTAGE PER REQUIREMENT REQUIREMENT. UM, AND I SPOKE WITH THE AGRICULTURAL [00:05:01] EXTENSION HERE, UM, FOUR H. UM, THEY REVIEW ALL OF THE MANAGEMENT PLANS THAT GET SUBMITTED TO US TO DETERMINE THERE'S ENOUGH SPACE. SO THEY ASK, YOU KNOW, THE SPECIES OF CHICKEN THAT YOU'RE GETTING AND, UM, YOU MAKE SURE THAT EVERYTHING IS . THEY WERE THE ONES THAT MENTIONED YOU'RE MORE LIKELY TO GET A CERTAIN SPECIES TO GROW CANE OR SOME STATES. YOU SAID THAT TYPICALLY YOU'RE, THE SPECIES OF CHICKENS THAT ARE PROVIDED AT EARL KING ARE SMALLER BREED. UM, HE MENTIONED ONE THAT'S THE VERY LARGE BRADY. HE SAID IF IT'S RARE, BUT HE SAW THAT AND HE WOULD PROBABLY REQUIRE MORE SPACE IN WHAT WE HAVE IN HERE. BUT, UM, WE DO HAVE THAT SAFETY NET. HE REVIEWS ALL OF THE PLANTS THAT COME IN TO MAKE SURE, BUT HE SAID FOR WHAT WE NEED, LIKE 95% OF THE TIME, UM, FOUR SQUARE FEET OF CO SPACE SUBMISSION. ARE THERE ANY ISSUES YOU THINK WITH ENFORCEMENT OF THIS? I MEAN, IF YOU SEE A BIGGER CHICKEN MEASURE, THE WEIGHTED WELL, THE CURRENT URBAN AG PERMIT LISTS THE SPECIES. OKAY. SO WHEN CORY CHILDS REVIEWS THAT AND THEY HAVE TO LIST THE SIZE OF THE COOP, SO HE'LL DO A REVIEW OF THAT IN THE MANAGEMENT PLAN. JUST DIDN'T WANT THIS TO BECOME A HEADACHE FOR YOU OR WHOMEVER GOING OUT TO DO THE INSPECTION. IT'S LIKE, UH, WE HAVE TO DO ANNUAL INSPECTIONS WITH THESE. WELL, NO, I KNOW THAT, BUT I I DON'T WANT TO LEAVE A JUDGMENT CALL OR SOMETHING THAT PUTS YOU IN A DIFFICULT POSITION. NO, THE REVIEW GOES TO THE AG EXTENSION. THEY REVIEW THE MANAGEMENT PLAN THE SIZE OF THE COOP AND THE RUN AND THE SPECIES OF CHICKENS AND MAKES ANY COMMENTS TO THE APPLICANT TO CORRECT IT BEFORE WE WOULD ISSUE THE PERMIT FOR SET IT TO SET UP A NEW RIGHT. THE PERMITS CONDITION OF COMPLIANCE WITH THE MANAGEMENT PLAN. THAT'S THE KEY. RIGHT. AND I THINK, YOU KNOW, HAVING A STATEMENT THAT NO POULTRY SHALL BE PERMITTED TO RUN AT LARGE, THAT HELPS US. SO WHEN WE SEE THE CHICKENS OUT AND ABOUT, WELL RIGHT THERE, THAT'S A VIOLATION. OR, YOU KNOW, TO INCLUDE THE PORTION ABOUT LIKE THE RAT WASTE AND, AND STORING OF FOOD PROPERLY. THAT HELPS US ENFORCE, WE DON'T WANNA MAKE YOUR JOB MORE DIFFICULT. IT SHOULD HELP . UM, OKAY. UM, COMMISSIONERS, ANY OTHER QUESTIONS FROM COMMISSIONERS? UH, DO YOU SEE A PROBLEM GOING UP TO 10? I MEAN, WE, WE, WE, WE DON'T RESTRICT A LOT SIZE. RIGHT, RIGHT. IN HIS ZONE. YEAH. SO WHEN I, WHEN I SPOKE WITH FORRY AT THE FOUR H, HE SAID THESE SIZES ARE OKAY, BUT AS LONG AS WE'RE NOT GOING OVER 10, HE SAID HE WOULD NOT RECOMMEND GOING OVER 10. OKAY. UM, UNLESS YOU HAVE OVER AN ACRE. AND THEN AT THAT POINT, I MEAN, IS THERE A HUGE DEMAND OR IS THERE A HUGE DEMAND FOR 10 CHICKENS NOW? I MEAN, I KNOW THE PRICE OF EGGS WENT UP ON COVID. THE FUNNY THING IS, IS THAT AT RURAL KING YOU HAVE TO PURCHASE A MINIMUM OF SIX. RIGHT? RIGHT. THAT, THAT'S WHY WE DID SIX. ORIGINALLY, WE ONLY WANTED THREE ORIGINALLY, BUT, UH, RURAL KING SAID THEY ONLY SELL 'EM IN BATCH OF SIX. SO UNLESS YOU'RE REPLACING ONE THAT'S PASSED AWAY. OKAY. YOU CAN JUST BUY ONE. ALL RIGHT. SO WE WILL HAVE A PUBLIC HEARING ON THIS ON THE 16TH. YEP. ONLY THING UNDER C IF YOU, WHICH IS CURRENTLY IN OUR CODE LINE ITEM C, THE TOWNHOUSES AND MULTIFAMILY APARTMENTS ARE PROHIBITED. OKAY. SO THAT, JUST TO BRING THAT, WHICH ONE WAS THAT? C? YEAH. UNDER SEA, OTHER TYPES. AND THAT WASN'T CHANGED, BUT THEY CAN'T DO IT WITH A SPECIAL USE. YEP. RIGHT. BUT I THINK WITH THE SIZE OF THEIR YARDS, THEY'D HAVE A DIFFICULT TIME. SO THERE, SO THERE WAS NO DISCUSSION ON YOUR PART OF THEN INCREASING THE NUMBER TO 10 BY SPECIAL USE, KEEPING IT SIX BY. RIGHT. AND THERE'S NO NEED TO REALLY DO 10 FOR SPECIAL USE. OKAY. WELL, WE'LL SEE WHAT THE PUBLIC HEARS ON THE 16TH. HOPEFULLY. WE'LL, THEY'LL HAVE SOMETHING TO CROW ABOUT. I'M HERE ALL WEEK FOLKS. SO, RUTH, AM I READING THIS CORRECTLY? UNDER E ROOSTERS ARE PERMITTED ON LOTS MORE THAN AN ACRE. CORRECT? MY DAUGHTER-IN-LAW, BUT IT'S OPEN SEASON ON THAT THEY, UH, CROW. RIGHT. OKAY. NEXT ITEM. AND NUMBER 2 3 0 0 4 8 1 A REQUEST FOR A SPECIAL USE USE PERMIT TO PAINT TWO MURALS LARGER THAN 60 SQUARE FEET OF 1314 NORTH ROLL AVENUE. JOHN, OR WHO, WHO'S DOING THIS ONE? [00:10:01] YOU TRYING TO GET SPEAKERS JUST TO INFORM THE SPEAKERS, UM, AT PLANNING COM OR AT WORK SESSIONS. WE NORMALLY DON'T HAVE A TIME FOR, UH, OR A PERIOD FOR SET ASIDE FOR PUBLIC INPUT, BUT WE MAY CALL UPON YOU IF A MEMBER WISHES TO TALK. OKAY. I DON'T WANT YOU TO FEEL LEFT OUT OVER THERE. THANK YOU. I CAN'T SEEM TO ROTATE THIS IMAGE. UM, YOU GUYS JUST MAY HAVE TO USE YOUR IMAGINATION HERE. ALRIGHT. UM, SO THE APPLICANT SUBMITTED A SPECIAL USE PERMIT FOR THIS, UH, A TECHNICALLY ASSIGNED, IT'S A MURAL, BUT IN OUR ORDINANCE, ALL SIGNS ARE, OR SORRY, ALL MURALS WOULD BE CONSIDERED A SIGN. OKAY. UM, SO WHAT THEY'RE REQUESTING IS A LET GET TO THE APPLICATION. I BELIEVE ON THE FIRST SIDE OF THE BUILDING, I THINK ONE OF THE MURALS, SO THIS MURAL IS GONNA BE 400 SQUARE FEET. AND THIS IS ON THE SOUTH FACING END OF THE BUILDING. AND I'M REALLY SORRY, I CAN'T REMEMBER. UM, WHAT'S THAT, WHAT'S THAT ICON BESIDE THE WEEKLY LINE GOWN? DOWN, DOWN, YEAH. OVER LITTLE MORE. THIS ONE. WHAT'S THAT? CENTER FULL SCREEN. OKAY. THAT HELPS A LITTLE BIT. OKAY. UM, OKAY, SO THIS IS THE SOUTH FACING SIDE OF THE BUILDING, THE PROPOSED MURAL. AND THEN ON THE NORTH FACING YOU HAVE THE A 210 SQUARE FOOT MURAL. UM, AND THIS IS COMING TO YOU BECAUSE, UM, THIS, OKAY. SO UNDER 1 75, 1 0 6, UH, NUMBER THREE WALL OR MARK KEY SIGNS, YOU HAVE A MAXIMUM OF 60 SQUARE FEET OF SIGNAGE ON ANY BUILDING ELEVATION, WHICH FRONTS ON A PUBLIC STREET. AND THEN ARTISTIC MURALS CONTAINING BUSINESS OR PRODUCT ADVERTISING MAY BE APPROVED FOR A SIZE EXCEEDING 60 SQUARE FEET BY SPECIAL PERMIT. SO IT'S PURSUANT TO 1 36. WHEN YOU'RE REVIEWING WHETHER OR NOT THIS IS APPROPRIATE, YOU ARE LOOKING AT WHETHER OR NOT THE MURALS ARE DETRIMENTAL TO THE OVERALL HEALTH SAFETY, GENERAL WELFARE. THAT IT DOES NOT CONFLICT WITH THE COMPREHENSIVE PLAN. IT IS ESSENTIALLY COMPATIBLE SURROUNDING LAND USE AND COMPLIES WITH THE LAWS THAT VERY BROAD. UM, AND THEN THEY ARE LOCATED IN THE ENTRANCE CORRIDOR. SO TYPICALLY OUR STANDARDS THERE THAT WE LOOK AT IS NO STRIKING OR GARISH COLORS. UH, SO I APOLOGIZE, OUR ORDINANCE IS NOT VERY CLEAR ON HOW YOU'RE SUPPOSED TO JUDGE THE APPROPRIATENESS OF THIS. UM, THIS IS THE FIRST MURAL THAT WE'VE HAD OUTSIDE OF THE HISTORIC DISTRICT. OKAY. I CAN SEE ANY OTHER QUESTIONS THAT YOU MAY HAVE ABOUT THIS APPLICATION AND THE APPLICANT'S HERE, THEY CAN ALSO ANSWER QUESTIONS ABOUT THE MURAL. OKAY. SO THE, THE PROCESS WILL BE, THIS WILL GO TO PUBLIC HEARING ON THE 16TH. NO. UH, AND THEN GO TO COUNSEL FOR ANOTHER PUBLIC HEARING. CORRECT. FOR THEM TO MM-HMM. , IS THAT PRETTY WELL FAST TRACK. I MEAN, THAT'S AS FAST AS WE CAN DO IT. THEY HAVE TO ADVERTISE RIGHT? RATHER THAN THE PUBLIC HEARINGS. THE, UH, ENTRANCE CORRIDOR DOES REQUIRE OR, OR DID MM-HMM. GARISH COLORS, BUT NOBODY KNOWS WHAT, WHAT THAT REALLY MEANS. UH, I THINK THERE'S ONE SECTION OF IT THAT MENTIONS MUTED TONES, RIGHT? TONE EARTH AND TONES, WHICH BASICALLY MEANS THERE'S LIKE A BROWN OR GRAY IN THE COLOR TO YEAH. TO TONE DOWN. I MEAN, WE, WE DO 'EM ON MAIN STREET, BUT THAT'S A HISTORIC DISTRICT, RIGHT? WE CAN, BUT YOU KNOW, AND THE OTHER THING TO REMEMBER HERE IS ART IS SUBJECTIVE. AND SO ANY OF THESE MURALS YEAH, THEY'RE NOT, I THINK ANYTHING TO SPICE UP FRONT ROYAL IS A GOOD, GOOD THING. YEAH. WELL, WITHIN COMMUNITY STANDARDS, RIGHT? RIGHT. WANT PEOPLE TRYING TO BAN THE MURAL LIKE BOOKS AND, RIGHT, RIGHT. YEAH. WOULDN'T PUT A PUT A NAZI, UH, YOU KNOW, SIGNATURE OR NAKED LADY ON THE MOTORCYCLE RIGHT THERE. BUT, UH, I THINK F FIRE AND RESCUE WAS CERTAINLY A WELL, WELL INTENTIONED, UH, THE APPLICANT THAT'S HERE. IF YOU DO HAVE ANY QUESTIONS FOR HIM, ANY QUESTIONS OF STAFF OR I HAVE A QUESTION FOR THE APPLICANT. SO COME ON, COME ON UP AND INTRODUCE YOU. JUST ENJOY YOURSELF. MORNING, SIR. GOOD AFTERNOON. . YOU CAN STAND AT THE PODIUM THERE, THE CAMERA, THAT WAY WE'LL CAPTURE YOU. DEFINITELY A THI. SO, UM, WE'LL PUT YOU ON, [00:15:01] I WAS AT THE TOWN HALL MEETING. WE SPOKE OUTSIDE. I KNOW YOU'RE UNDER A CERTAIN TIME CONSTRAINT MAYBE FOR THE REST OF THE COMMISSIONERS. EXPLAIN THAT BRIEFLY. SO, OUR BIGGEST, UH, TIME CONSTRAIN IS WE, WE'VE CLOSED ON THE BUILDING LIKE THE, THE MIDDLE OF APRIL OR SO. UM, BUSY SEASON FOR US IS, UH, ON SEPTEMBER ON, UM, OUR BIG CONCERNS. WE'RE TRYING TO GET THE, UH, BUILDING COMPLETED. UH, SO ALL THE CONSTRUCTION, UH, PAINTINGS, UH, INTERIOR AND EVERYTHING, UH, BY OCTOBER 6TH. SO WE CAN DO A GRAND OPENING ON OCTOBER 7TH. UM, IT'S RIGHT BEFORE, UH, FIRE PREVENTION DAY FIVE FOUR FIRE PREVENTION WEEK. THAT STARTS THE, UH, 8TH OF OCTOBER AND IT GOES FOR SEVEN DAYS AFTER THAT. SO WE'RE KIND OF WORKING SLIGHTLY IN CONJUNCTION WITH, UH, THE LOCAL FIRE DEPARTMENTS OF WARREN COUNTY. UM, WE KIND OF WANNA LIKE, MAKE A LITTLE BIT OF AN IMPACT WITH, UH, CHIMNEY SAFETY INSPECTIONS WILL BE ONE THING RIGHT BEFORE FIRE PREVENTION WEEK. UM, BUT THE BIGGEST, UM, AND ON TOP OF THAT AS WELL IS WE REALLY NEED TO GET ALL THIS DONE SO WE CAN DO THE GRAND OPENING, UH, ON OCTOBER 7TH. SO WE'RE KIND OF RUNNING INTO TIME CONS STRAIGHT WITH, UH, TIMELINES. I CAN HAVE IT COMPLETED WITH THE APPROVAL , YOU KNOW, HOW IT WOULD TAKE HER TO PAINT THE MIRROR? SHE SAID TWO TO TWO AND A HALF WEEKS. SHE SAID SHE CAN RUSH IT AND DO IT WEEK, WEEK AND A HALF. BUT I DON'T WANT HER TO RUSH IT. , YOU KNOW, I I I I WOULD SUGGEST THAT YOU PROBABLY GET ONE DONE. I DON'T KNOW IF YOU GET BOTH. AND THAT'S ASSUMING THAT YEAH, SHE CAN, SHE CAN DO BOTH IN TWO AND A HALF WEEKS. OKAY. YEAH. OKAY. SO I WANT TO COMPLIMENT YOURS BY THERE TODAY. AND THE STONEWORK ON THE FRONT OF THE BUILDING LOOKS FABULOUS. THEY'VE TAKEN A, I DON'T KNOW IF YOU'RE ALL FAMILIAR WITH IT, THEY'VE TAKEN HER OTHERWISE I PAYDAY, GAR GAR, THAT, THAT'S WHERE WE DISCUSSED IT BEFORE. REMEMBER WHEN THEY HAD THE RED AND YELLOW STRIPE AROUND THE PERIMETER AS TO WHETHER THAT WAS APPROPRIATE IN THE ENTRANCE CORRIDOR. BUT, UH, UH, THIS, THIS IS REALLY THE FIRST MURAL WE, WE WILL HAVE IN THE ENTRANCE CORRIDOR. SO WE GOTTA BE CAREFUL, UH, ON THE PROCEDURE JUST TO MAKE SURE THAT, UM, AND IT DOESN'T COME BY, RIGHT, RIGHT. THAT WE DON'T END UP WITH, UH, MURALS EVERYWHERE. BUT IF IT CLEANS THE BUILDINGS UP, YOU KNOW, I'M, I'M IN FAVOR OF IT. BUT, YOU KNOW, WE WILL, THERE'S ANY OTHER QUESTIONS FOR THE APPLICANT OR STAFF? I JUST WANT TO THANK YOU FOR WHAT YOU'RE DOING THERE AND MAKE THAT A MUCH MORE APPROPRIATE. I KNOW THAT YOU WERE, I CALLED OUR PLANNING DIRECTOR WHEN I SAW YOU PUTTING A FENCE UP. NO OFFENSE. MAKE SURE THAT YOU HAD A PERMIT. YEP. YEP. THEY CROSSED THE T'S ON THINGS. YEAH. TRYING TO THANK YOU. WELL, THANKS FOR, UH, PUTTING A LITTLE EFFORT IN TO TRY TO ATTEMPT TO GET IT APPROVED FAST. THAT REALLY MAKES ME FEEL, UH, IT'S A WEIGHT OFF THE SHOULDER. WE ADVERTISED YET. IT'S BEEN ADVERTISED. OKAY. SO WE ARE ON TRACK. SO WE WILL SEE YOU ON THE 16TH. SECOND. I APPRECIATE IT GUYS. THANK YOU. OKAY, THANK YOU. OKAY, NEXT ITEM OF BUSINESS 2 3 0 0 2 0 8. RANDOLPH MACON ACADEMY. A SITE PLAN APPLICATION, UH, FOR SIX HOUSING UNITS, UH, LOCATED ON WEST MAIN, WHO'S SPEAKING? JOHN OR JOHN IS. AND AND THIS IS FOR A SITE PLAN REVIEW, WHICH IS IF WE REVIEW IT ON THE 16TH, IS THAT WHAT WE WOULD DO? OR IS THIS TONIGHT THE REVIEW? TONIGHT'S THE REVIEW. TONIGHT'S THE REVIEW. THIS IS THE ONE THAT CAME BEFORE YOU BACK IN MAY, RIGHT? UH, ESSENTIALLY, UH, THEY SUBMITTED FOUR TIMES TO STAFF. OKAY. UH, THE FIRST TWO SUBMITTALS WERE DEEMED BEING COMPLETE THE APRIL AND MAY SUBMISSIONS. UH, THEY DID SUBMIT IN, UH, JUNE MM-HMM. . UM, SO, UH, IT WENT FROM A SIX UNIT, UH, FACULTY HOUSING, UH, WITH THE FIRST SUBMISSION TO A 12 UNIT, UH, SUBMISSION, 12 UNITS FOR THE SECOND SUBMISSION. UM, COMMENTS WERE MADE ON THAT ONE, AND THEY CAME BACK WITH A, UM, SIX UNIT AGAIN, UH, CHANGING THE LOCATIONS WITH ALL THREE OF THOSE, UH, APPLICATIONS OR SUBMISSIONS. UM, THE 12 UNIT WAS, UH, HOSTED, UH, THERE UP HERE, IF YOU REMEMBER UP HERE HIGHER. RIGHT. UH, WHERE THE TOWN'S 12 INCH WATERLINE GOES THROUGH. RIGHT. UH, SO THEY, UM, DECIDED TO MOVE THE BUILDINGS AND THEY'VE CHOSEN THIS AS THE LAST LOCATION WITH THAT AND REDUCED IT FROM 12 TO SIX. OKAY. UH, WE MAKE COMMENTS TO THEM. UH, THEY ADDRESSED THE COMMENTS, UH, THE MONTH HERE IN, IN [00:20:01] JULY. UH, WE DID, UH, SEND IT BACK TO PUBLIC WORKS AND ENERGY SERVICES AND, UH, WE SENT OUT COMMENTS ON THIS LAST SUBMITTAL, UH, THIS WEEK. UH, BASICALLY, UH, 11 COMMENTS AND SEVEN OF THOSE ARE PUBLIC WORKS COMMENTS, BASICALLY ADDRESSING, UH, THE WATER AND THE SEWER LINE SERVICES. UH, THERE'S SOME NOTES ON THERE THAT ADDRESSES THE WRONG SIZE PIPING AND, UH, THINGS THAT THE PUBLIC WORKS STANDARDS REQUIRE FOR THEIR END OF THE APPLICATION. UM, WE DID NOT HAVE ANY COMMENTS ON THE PLANNING AND ZONING SIDE EXCEPT FOR, UH, THAT THEY'RE AWARE THAT WARREN COUNTY WILL REVIEW THE ENT SET OF CONTROL PLAN AND, UH, IF THE STORM WATER MANAGEMENT PLAN THAT WOULD BE SENT TO D EQ FOR REVIEW. UM, SO THOSE, MY UNDERSTANDING, THEY SUBMITTED TO THE, THE COUNTY ACTUALLY, UH, A FULL APPLICATION LAST WEEK. UM, FOR THE E N SS, UH, THAT'S THE STATUS ON, UH, SO I'M ASSUMING, UH, FOR OUR END AS FAR AS PLANNING AND ZONING AND PUBLIC WORKS ENERGY SERVICES, THE COMMENTS WE HAVE ARE MINIMAL. UM, BUT THE OTHER AGENCIES HAS NOT COMPLETED THEIR REVIEW. OKAY. WELL, WELL OUR ROLE AS A PLANNING COMMISSION IS JUST TO VERIFY THAT THE TOWN CODE HAS BEEN MET AND WE DEPEND ON THE STAFF TO TELL US IF IT'S READY TO GO AHEAD. NOW, MR. SONNET, UM, WE, WE CAN'T VOTE ON IT TONIGHT. WE DON'T VOTE IN WORK SESSIONS, CORRECT. OR NOT. UM, I MEAN, I'VE NEVER DONE THAT BY PRACTICE. NO, NO PRACTICE NOW. SO, SO THIS WILL BE ON THE AGENDA FOR THE 16TH FOR OUR FINAL APPROVAL. THEN THEY CAN GO FORWARD PROBABLY WITH CONDITIONS, WITH CONDITIONS BECAUSE IT NEEDS WITH CONDITIONS THAT THE OTHER TOWN STAFF STILL CAN'T SIGN OFF ON IT UNTIL WE GET THE OKAY. FROM THE OTHER AGENCIES. BECAUSE WHEN WE SIGN IT, WE ARE ATTESTING THAT EVERYTHING THERE IS TRUE TO CODE. SURE. YEAH. I I, I DON'T MIND GIVING A CONDITIONAL APPROVAL. RIGHT. I MEAN, I WANT TO GET THE THING YEAH. MOVING, MOVING, MOVING FORWARD. BUT WE CAN'T TAKE ANY ACTION TONIGHT. IT'S GOTTA BE ON THE 16TH AND BY THEN WE SHOULD HAVE A BETTER HANDLE ON, ON CONDITIONS. AND YOU'LL HAVE, I'M, I'M HOPING WE, THE VERY FEW COMMENTS WE HAVE CAN BE ADDRESSED VERY QUICKLY FOR OUR END OF THE SUBMITTAL. UM, I CANNOT SAY HOW LONG WARREN COUNTY IS GOING TO TAKE ON THEIR REVIEW. DOES OUR APPLICANT KNOW WHAT OUR QUESTIONS OR CONCERNS ARE? SO THEY CAN BE, PREPARE, BE PREPARED TO ANSWER THEM AT OUR PUBLIC HEARING WITH THE COMMENT LETTER THAT I, THAT WE SENT OUT. THEY, I'M HOPEFUL THEY'LL ADDRESS THOSE PRIOR TO THE PUBLIC HEARING AT THAT POINT. WE WOULD NOT HAVE ANY COMMENTS PER SE, AS PLANNING AND ZONING TO MEET THAT AND PUBLIC WORKS AND ENERGY SERVICES ABSOLUTELY. WOULD JUST BE THE CONDITIONS OF THE, UH, APPROVAL FROM THE OTHER AGENCIES. THAT'S WHAT WE'RE HOPING. THERE WON'T BE A PUBLIC HEARING, NO SYSTEM PUBLIC HEARING THIS JUST, OKAY. RIGHT. BUT DID YOU WANNA SAY ANYTHING? I DON'T, I KNOW YOU'RE HERE, YOU KNOW, I'M JUST, UM, OF COURSE I'M ON THE, I'VE BEEN ATTACHED TO R M A FOR A LONG TIME AND SURE. JUST WANT TO SEE IT MOVE ALONG. I WANNA MAKE, OH, I STARTED TONIGHT ATTENDING BECAUSE THEY ASKED ME TO SINCE I'M IN TOWN. YES, SIR. START HEARING WHAT'S GOING ON AND, UH, I'VE BEEN, I'VE BEEN TALKING, WE'RE ALL IN A LOOP SCHOOL. ALRIGHT. SO THE 16TH WE WILL TAKE IT UP AND IF IT'S CONDITIONS, THEN WE CAN APPROVE IT CONDITIONALLY UNTIL THOSE CONDITIONS ARE MET. UH, NOW JUST ONE FINAL QUESTION I HAVE JUST TO BE ON THE RECORD. THE PRIMARY ACCESS WILL NOT BE OFF OF WEST MAIN STREET, IT WILL BE THROUGH THE FACILITY, CORRECT? CORRECT. THAT'LL BE THROUGH THE ENTRANCE ROAD, UH, BECAUSE THAT, THAT'S THE ONLY UP HERE AND THERE WILL BE A LOCKED GATE HERE ON WEST MAIN STREET RIGHT IN, UH, FE RESCUE AND, UH, REVIEWED THE PLAN AND THEY CAME UP A SOLUTION ABOUT THIS LOCK GATE. SO PUBLIC WILL NOT ENTER OFF OF WEST MAIN AT THIS, WHICH IS GOOD. SO THERE WAS NO NEED FOR REQUIRE AN E M S STREET IMPROVEMENTS OR, OR ANYTHING. YEAH. RIGHT. THEY'LL ENTER FROM THE, THE CAMPUS AND, UH, BE THERE AT THE FACULTY HOUSING. IS IT? THEY'RE ALREADY, THERE'S ALREADY AGAIN ON WEST, ISN'T IT? YES. THAT THEY, YEAH. IT DON'T, IT'LL JUST NOT BE THIS, THIS PARTICULAR ENTRANCE, NOT THE ONE UP NEAR NORTH STREET, BUT THIS ONE, THIS ONE. AND, BUT, BUT THEY'LL STILL USE THIS FOR FIELD EVENTS, I ASSUME FOR THE BALL GAMES AND [00:25:01] PARADE DAYS AND SO FORTH. ANY OTHER QUESTIONS? THAT MAY, IF I MAY, JUST ONE REAL QUICK, UH, GOING BACK TO WHAT GLEN ASKED. SO WHAT YOU'RE ASKING THEM TO DO IS RESPOND TO A LETTER THEY'VE RECEIVED. IS THAT RIGHT? EACH TIME WE, SO WHEN THEY SUBMIT, WE REVIEW IT, IT GETS, UH, SENT OUT TO THE COUNTY FOR THEIR REVIEW AND THE COUNTY SENDS PART OF THAT OUT TO THE STATE FOR THEIR REVIEW. WHEN WE HAVE A COMMENT OR WE FIND SOMETHING THAT'S NOT IN COMPLIANCE WITH THE TOWN CODE, WE ISSUE A WRITTEN LETTER, A COMMENT LETTER, AND IT GIVES THEM A WRITTEN LIST OF EVERYTHING THEY NEED TO ADDRESS TO BE BRING IT INTO COMPLIANCE OR TO MEET OUR CODE. SO WE HAVE NOW SENT FOUR, THIS IS THE FOURTH SUBMISSION. SO WE'VE SENT THREE COMMENT RESPONSE OR COMMENT LETTERS OUT, ACTUALLY ACTUALLY ONLY TWO. THE FIRST TWO, FIRST TWO PLAN SUBMITTALS WERE DEEMED DEEMED INCOMPLETE, UH, WITH THE, UH, DEVELOPMENT STANDARDS. RIGHT. SO WE FURNISHED THEM A CHECKLIST THAT THEY NEED TO INCLUDE. SO THE FIRST TWO ROUNDS DID NOT RECEIVE COMMENTS BECAUSE THE PLANS WERE DEEMED INCOMPLETE FOR REVIEW. BUT THE ENGINEER AND THEY HAVE THE YEAH, THAT GOES TO WHEN THAT LETTER'S SENT, IT GOES TO WHO? IT GOES TO THE APPLICANT. SO THE ENGINEER THAT, WELL, THE FIRST COMMENT LETTER WENT TO, UH, I'M TRYING TO THINK NOW, ISN'T, WAS IT JOHN WILLIAMS? YES. YES. BUT JOHN'S NOT THERE ANYMORE, IS HE? SO HE WAS THE APPLICANT AND SIGNED AND PROVIDED THE EMAIL. THAT'S WHO WE SENT THE COMMENT LETTER TO BECAUSE HE WAS THE SIGNED AS THE APPLICANT ON BEHALF OF R M A AND WE WOULD SEND THAT TO THEIR, UH, PROFESSIONAL ENGINEER. SO IT DIRECTLY GOES TO M UH, IF YOU'D LIKE, WE CAN FORWARD IF YOU'RE AT ON BEHALF AS A REPRESENTATIVE OF R M A, PLEASE. UH, YEAH, I'LL JUST, IF YOU COULD GET IT TO ME, I'LL GET IT STRAIGHT. YEAH, YEAH. AND, UH, SEND THAT OUT AUGUST 1ST SO I CAN PROVIDE YOU AN EMAIL OF WHAT WAS SENT TO THE, UH, THE ENGINEER THAT'S WORKING ON IT. I APPRECIATE IT. YEP. I'LL GIVE YOU MY REPLY. OKAY, GOOD. ALRIGHT. 16TH IT IS. MOVING ON TO OTHER BUSINESS. MOVING THE DATE OF THE REGULAR MEETING. YES. SO YOU DON'T LIKE THE DATE OF THE REGULAR MEETING? YEAH, WE'LL GET TO THAT. WE'LL, OKAY. SO THE WEEK OF THE REGULAR MEETING IN SEPTEMBER, JOHN, MONICA, AND MYSELF WILL BE AT THE BESO CONFERENCE FOR OUR, THAT'S WHERE WE HAVE KEEP OUR ZONING CERTIFICATIONS UP TO DATE. UM, WE WILL NOT BE IN TOWN FOR THAT MEETING. THAT'S THE CANCELING, THAT'S THE 20 CANCEL OR WE CAN MOVE IT TO THE WEEK. PRIOR TO THE WEEK LATER. I WAS SO WHAT, WHICH, WHICH DAY ARE YOU MISSING? WE ARE MISSING THE, I THINK IT'S THE 19TH, 20TH, 22ND. SO THE NINTH I'M OKAY. COUNSELING. I THINK WE HAVE, WILL WE HAVE PUBLIC HEARINGS? THAT'S KIND OF DIFFICULT, BUT IF WE PUSH IT A WEEK LATER, THAT GIVES US THE REGULAR, UM, WORK SESSION. AND THEN SO DOES IT TIME TO, IF YOU LEAVE THE NEXT WEEK, GLEN, AND THAT WON'T BE HERE. WE'LL BE IN RICHMOND FOR THE I CAN EMAIL IT TO YOU. PUT THE SECOND IN BINDER. OKAY. COULD WE MOVE IT TO, YOU CAN, I CAN EMAIL TO, OKAY. WHAT'S THE MONDAY THAT I KEEP? WELL, COULD WE JUST DO IT? WHEN DO Y'ALL GET BACK? WE ARE GONE I THINK TUESDAY THROUGH FRIDAY. I CAN'T MONDAY THAT WEEK. THE 18TH IS MONDAY. YEAH. UM, I CAN DO THAT. I DON'T THINK WE HAVE COUNCIL THAT NIGHT, SO I THINK THAT'D BE OKAY FOR THAT. I CAN DO MONDAY THE 18TH. AND THAT'S NOT JEFF. SEE IF WE CAN GET THE ROOM'S. NOT IF WE CAN'T GET THE ROOM. WE CAN. WE'LL HAVE TO MEET HERE. YEAH. IT'S NOT A COUNCIL MEETING IS 19TH. THE COUNCIL MEETINGS ARE THE FIRST AND SECOND MONDAY OF THE MONTH OR THEIR WORK SESSION. AND THEN THAT'S THE SECOND MONDAY AS WELL. IT'S THE SECOND MONDAY. OH, THE, THE 18TH. NO, THE 18TH IS THE THIRD MONDAY FILE. CAN YOU ALL DO THE MONDAY THE 18TH? I CAN. WELL CHECK AND GET A FIRM DATE THAT YOU WANT. OKAY. AND THEN WE CAN, I CAN PUT AN ITEM ON THE EMAIL EVERYBODY AND GET A CONSENSUS. AND THEN AT THE MEETING ON THE 16TH, WE NEED TO ANNOUNCE IT THAT WE'RE GONNA BE MOVING. I WOULD LIKE TO SEE VOTE. I DON'T HAVE YOUR BYLAWS RIGHT IN FRONT OF ME, WHICH GETS INTO YOUR MEETING. RIGHT. OUR BYLAWS SAY, YOU KNOW, FOR THIRD WEDNESDAY, SO WELL, RIGHT. SO YEAH, IT WOULD BE BEST TO HAVE A VOTE, CORRECT. A MOTION. WHAT'S THAT? A MOTION? NO, NO, NOT, NOT TONIGHT. THIS IS, THIS WILL BE FOR ON THE 16TH. OKAY. ON THE 16TH. OKAY. SO IT'LL BE REGULAR FOR, BUT CHECK THE ROOM AVAILABILITIES AND EVERYTHING. OKAY. SO ON THE SIXTH WE WOULD DECIDE WE WOULD VOTE. YEAH, WE'LL VOTE ON IT AT THE NEXT MEETING. SO ON THE 16TH, WE'LL, ON 16TH OF AUGUST [00:30:02] WE'LL MEMORIALIZE IT AND YEP. MAKE A MOTION. SURE OF THE MINUTES. OKAY. OKAY. NEXT ITEM CHAIRMAN, ELECTION DISCUSSION. UH, AS YOU KNOW, THIS IS MY LAST MONTH. MY LAST MEETING WILL BE ON THE 16TH. UH, WE DO HAVE A, UH, VICE CHAIR THAT CAN TAKE OVER COME SEPTEMBER. UM, OUR BYLAW IS A LITTLE LIGHT ON REPLACEMENT OF INDIVIDUALS DURING THE YEAR. WE, OUR BYLAWS DICTATE ELECTIONS IN FEBRUARY. SO, UM, GEORGE, I'M NOT SURE OF THE CORRECT PROCEDURE, BUT I ASSUME THAT THE 16TH WE COULD VOTE TO, UH, ELECT A CHAIR TO ASSUME OFFICE. YOUR TERM. MY TERM EXPIRES. YOUR TERM EXPIRES. MY TERM EXPIRES AT THE END OF THE MONTH, END OF MONTH, AUGUST. UM, OR DID WE WAIT UNTIL THE SEPTEMBER MEETING AND HAVE A VOTE? SEPTEMBER PROMISE. SEPTEMBER. OKAY. AND I PREFER THAT, THAT WAY OUR MEETING ON THE 16TH IS NOT CONVOLUTED AND WE, AND WE HAVE A VICE CHAIR THAT CAN RING IN THE MEETING IN SEPTEMBER. MM-HMM. TO UNTIL WE HAVE TO, TO DISCUSS, UH, THE, UH, OPTIONS THAT YOU GOOD GUYS HAVE AS FAR AS, UH, WHO YOU WANT FOR YOUR CHAIR. I WOULD RECOMMEND MR. WELLS AS THE PARTING, UH, ALBATROSS FOR Y'ALL HANG AROUND. I WOULDN'T CALL HIM AN ALBATROS. I WOULD AGREE. BUT I ALSO THINK THAT POTENTIAL, YOU KNOW, THE COUNCIL ELECTION, WE MAY, YOU MAY WANNA BE UNTIL FEBRUARY. YEAH. IT, IT WOULD BE NICE TO HAVE OUR NEW PERSON ON BOARD COME SEPTEMBER, BUT I HAVE, THEY DID EVEN RECEIVED ANY APPLICATIONS. WOW. PUBLIC SERVICES GOING THE WAY OF, UH, THE DODO. NO, I THOUGHT SO SOMEBODY, SCOTT, YOU NEED SOMETHING ELSE TO DO. . YEAH. SCOTT, YOU KNOW, SCOTT, COME IN. THE WATER'S FINE. YOU GOTTA ACCUSE YOURSELF ONCE IN A WHILE. YEAH. WELLS, THAT'S THE ISSUE. I, I I THINK THAT'S A GOOD COURSE OF ACTION. OKAY. UM, AND BY, BY SEPTEMBER, WE EITHER KNOW, UH, IF YOU GET DOWN TO FOUR MEMBERS, YOU KNOW, IT TAKES A MINIMUM OF THREE TO, TO HOLD A MEETING. SO, UH, YOU KNOW, WELL, THE ONLY OTHER, UH, CONCERN WOULD BE WHAT IF YOU CAN'T MAKE A MEETING? I MEAN, TECHNICALLY WHO WOULD, WHO WOULD, WHO COULD RUN THAT MEETING? CAN YOU POINT SOMEONE FOR THE, UH, SORRY, WHAT'S THE SCENARIO IF DANIEL CAN'T MAKE A MEETING AND HE'S THE VICE CHAIR AND THAT'S JUST, IT'S GLEN, CONNIE AND MICHAEL, I WOULD SAY YOU CAN'T HAVE THE MEETING, BUT WELL, THREE MAKES THE QUORUM. RIGHT. BUT YOU DON'T HAVE A CHAIR. YOU HAVE A QUORUM, BUT YOU DON'T HAVE A, YOU KNOW, UH, WELL, LET'S HOPE IT DOESN'T GET TO, WE'LL CHECK THE BYLAW. PERHAPS CHAIRMAN IS ELECTED FOR THE PURPOSE OF THAT MEETING, NOT THAT MEETING JUST TO KIND OF LIKE A, A CANVAS OF VOTES OR SOMETHING. PRO CHAIRMAN, PRO 10. OKAY. OKAY. UH, MR. WOOD, YOU HAD INDICATED YOU WISH TO SPEAK TONIGHT REGARDING, UH, MR. SCOTT LLOYD'S APPLICATION. WELL, UH, DO YOU HAVE A QUESTION OR, WELL, SHARON, MR. LLOYD IS HERE. I DIDN'T KNOW HOW THIS COULD BE APPROPRIATE AND WHO SHOULD RESPOND TO HIM, BUT HE DID REQUEST US, AND I APOLOGIZE. I'M TRYING TO FIND HIS EMAIL. WELL, MAYBE THE DIRECTOR HAS A HANDLE ON THIS. WHAT, WHAT IS THE, THE ISSUE HERE? UM, SCOTT WOULD LIKE, OR SCOTT'S COMPANY WOULD LIKE TO SUBMIT AN APPLICATION. UM, WHAT KIND OF APPLICATION? RE REZONING. YES. OKAY. UM, AND THE, IS HE THE DESIGNER? OKAY. SO THE, I'LL LET YOU ARCHITECT. CAN YOU INTRODUCE THE PROJECT? I THINK IT MIGHT BE BETTER IF YOU DO IT. SURE. AND THEN I CAN EXPLAIN THE REQUEST. ALRIGHT. WELL, THERE'S BEEN NO APPLICATION SUBMITTED, SO THERE IS NOTHING FOR US TO, I THINK THERE'S A CONSIDERATION LATER IN THIS PRESENTATION, BUT I'LL LET KEN TALK. THANK YOU ALL. UM, I'M LITTLE UNDER THE WEATHER WITH A MEDICAL ISSUE. HAD A MINOR PROCEDURE. NO, NOT THAT KIND OF COME ON. IT WAS A MEDICAL PROCEDURE EARLIER IN THE WEEK, AND SO I'M NOT STILL, I'M DOING ALL RIGHT, BUT I'M OKAY. NO LONGER THE WEATHER. BUT, UH, SO, UH, THE, UM, WE'VE GOT, UH, UH, REZONING APPLICATION THAT WE'D LIKE TO, UH, SUBMIT AND, UM, TO HIT OUR TIMING RIGHT, WE WOULD, WE WOULD WANT TO SUBMIT, UM, FOR THE DEADLINE FOR SUBMISSION, WHICH OCCURS NEXT WEEK. I BELIEVE IT'S, UH, AUGUST 7TH. AUGUST 7TH. BUT, UM, WE'VE HAD A REQUEST FROM THE ARCHITECT IF IT COULD BE POSSIBLE TO DELAY THE SUBMISSION OF OUR, OF OUR, UM, APPLICATION UNTIL, [00:35:01] UH, THEY'RE GOING TO BE HERE. THEY'RE, THEY'RE COMING IN FROM OUT OF THE COUNTRY AND THEY'LL BE HERE AT THE END OF, UM, AUGUST. AND SO THEIR HOPE WAS TO BE ABLE TO SORT OF, UM, PRESENT THE MATERIAL AT A TIME WHEN WE ALSO HAVE SOME, UH, EVENTS PLANNED TO E EXPLAIN THE, THE PROJECT AND EVERYTHING ELSE WHERE, UM, PUBLIC OFFICIALS, OTHER STAKEHOLDERS WOULD BE, UH, INVITED, UH, TO, UH, RESPOND. AND SO HE'S ALSO A, A LECTURER. HE IS, HE'S, UM, BEEN A GUEST AT, UH, U V A AND SOME OTHER PLACES, UM, NOTRE DAME YALE. AND SO HE ALSO HAS, UH, UH, THOUGHTS ON TOWN DEVELOPMENT AND EVERYTHING THAT, UH, HE, HE'D BE BRINGING TO THE FOR, ALONG WITH, UH, OUR, OUR ZONING OR OUR REZONING APPLICATION. AND SO, UM, YOU KNOW, THE HOPE WAS THAT WE COULD JUST HAVE IT ALL COME TOGETHER AT, AT THE SAME TIME. AND SO I'M NOT EXACTLY SURE WHAT, UM, PURPOSE THE, UH, THE AUGUST 7TH, UH, DEADLINE SERVES, BUT IF IT'S, IF IT'S SOMETHING THAT, UM, DOES HAVE SOME FLEXIBILITY IN IT, WE'D LIKE TO MAKE USE OF THAT JUST SO THAT WE COULD, UM, WE COULD BRING IT ALL TOGETHER AT THE, AT THE END OF AUGUST. UM, THE PAPERWORK PIECE OF IT IS, IT'S READY. IT'S, AND IT'S, UM, IT'S DONE. IT'S JUST WE'VE HAD THE REQUEST FROM THE, UH, ARCHITECT TO, UM, UH, PRESENT IT TOGETHER. SO THAT WOULD MEAN THAT HE, HE WOULD SUBMIT IT LATER THAN I'D BE BRINGING IT TO THE WORK SESSION, BASICALLY A WEEK OR TWO AFTER THE SEPTEMBER, THE SEPTEMBER WORK SESSION. SO THE, THE DEADLINE TO BRING FOR THE SEPTEMBER WORK SESSION IS AUGUST THE SEVENTH. RIGHT. AND THEN YOU'RE TRYING TO FIT HIS VISIT IN BETWEEN AUGUST 7TH AND WHEN WE WOULD HAVE A WORK SESSION YEAH. IN SEPTEMBER. OKAY. SO ARE, ARE YOU ASKING US TO HAVE A SPECIAL MEETING TO MEET WITH THIS GUY? IS THAT WHAT YOU'RE WELL, UM, I, THAT'S NOT THE REQUEST HERE. THE REQUEST HERE IS JUST TO SUBMIT OUR, UH, REZONING PACKET IN THE LAST WEEK OF AUGUST AND YET STILL HAVE IT, UH, CONSIDERED IN A WORK SESSION IN SEPTEMBER. UM, I, I, I DO THINK I WOULD LIKE AS MANY OF THE PLANNING, UH, COMMISSION MEMBERS TO HAVE THE CHANCE TO MEET HIM. AND, UH, WE'RE GONNA WORK WITH STAFF TO TRY AND MAKE THAT, UM, A POSSIBILITY FOR EVERYBODY TO FIND OUT WHETHER THAT WOULD HAPPEN EITHER IN A SPECIAL SESSION WHERE A LARGE GROUP OF YOU CAN MEET OR IN, UM, INDIVIDUAL SESSIONS OR SMALLER SESSIONS, BECAUSE HE'LL BE HERE FOR A WEEK. AND SO WE WILL WANT TO BE ACCOMMODATING, UH, THAT WAY. ALRIGHT. JUST TO BE CLEAR, WHAT'S THE REASON THAT YOU CAN'T SUBMIT BY AUGUST THE SEVENTH? UH, WELL, IT'S JUST NOT READY TO GO. IT, IT'S READY TO GO. UH, THEY'VE JUST ASKED THAT, UM, THEY BE, THEY WANT TO BE THERE TO BE AVAILABLE TO IMMEDIATELY ASK OR, UM, ANSWER ANY QUESTIONS THAT COME UP FROM, FROM THE PACKET WHILE THEY'RE HERE. IT'S JUST, UH, THEY, THEY'VE BEEN DOING THIS FOR A LONG TIME. UH, THEY'VE, THEY'VE GOT A SYSTEM, IT'S A CHARETTE SYSTEM WHERE THEY'RE ABLE TO COME INTO, UH, AN AREA AND, UM, SORT OF, UM, YOU KNOW, MAKE A WEEK OF, OF HAVING MEETINGS AND EVERYTHING AND ADDRESS OUR, ARE THEY GONNA BE ABLE TO ATTEND THE WORK SESSION IN SEPTEMBER? THEY WON'T. BUT BY THEN WE WILL, UH, THE PLANNING COMMISSION WILL HAVE THE, UH, THE DOWNLOAD ON THE INFORMATION. WE'LL BE ABLE TO, UM, WE'LL BE ABLE TO BE THE INTERMEDIARIES BETWEEN THE, THE ARCHITECT AND, AND THE PLANNING COMMISSION. OKAY. DO YOU, ANY OTHER QUESTIONS? ANY QUESTIONS, UH, MEMBERS, UH, MR. LOW CURIOUS WHAT YOU, WHAT YOU WANT, BILL? WELL, IT'S, UH, I MEAN IT'S . YEAH. I, I, I DON'T WANT TO GET, UH, TOO FAR OUT AHEAD OF IT, BUT, UM, IT IS BASICALLY, UH, WE'VE GOT SOME, UH, RESIDENTIAL, UM, BUILDINGS THAT WE'RE GONNA BE, UM, PUTTING TOGETHER. UM, AND I THINK THAT, UM, ONE OF THE UNIQUE ASPECTS IS JUST THE APPROACH THAT THIS PARTICULAR DESIGNER IS TAKING. UM, ONE, ONE THAT WAS, THAT WE SOUGHT AFTER BECAUSE WE WANTED TO DO THINGS RIGHT, UM, FOR THE TOWN. AND SO, UM, YOU DON'T WANNA LOSE TOO MUCH OF THE IMPACTS, UM, BY GIVING THINGS PIECEMEAL BEFORE. SO IT SOUNDS LIKE, UM, YOU COULD DO THE SUBMITTAL WITHIN THE TIMEFRAME. AND I THINK WHAT YOU'RE ASKING US IS TO HAVE A SPECIAL WORK SESSION TO HEAR FROM YOUR EXPERTS. I, I THINK I WOULDN'T, I WOULD LOVE THAT OPPORTUNITY TO, TO HAVE THE SPECIAL WORK SESSION. I THINK THAT THAT'S, UM, [00:40:01] THAT'S A SEPARATE REQUEST THAT WOULD ALSO, UH, COME THROUGH STAFF. BUT FOR NOW, THE, THE QUESTION HERE IS, UM, YOU KNOW, WHETHER WE WOULD BE ABLE TO, UH, JUST HAND THE ACTUAL PAPERWORK OVER IN THAT LAST, IN THAT LAST WEEK, I CAN, I SHOULD BE ABLE TO GET IT TO YOU. I SENT OUT PACKETS THAT FRIDAY BEFORE YOUR MEETING ON WEDNESDAY. SO AS LONG AS WE HAVE IT BY THAT LAST FRIDAY. AS LONG, THIS IS A PROBLEM WE'VE BEEN HAVING. UH, IS THERE ANY QUESTIONS OF LLOYD ON THE PROJECT OR QUESTION? I'LL GET BACK TO MY STATEMENT AND I DON'T WANT HIM TO STAND UP HERE UNLESS I THINK I'VE GOT IT STAND. WELL, WE, WE, WE, YOU CAN STAND UP IF YOU WANT, BUT WE MAY ASK QUESTIONS EVERY HOUR. I GOT A PROBLEM. WE, WE, WE SET SUBMISSION DEADLINES FOR A REASON, RIGHT? SO WE HAVE TIME TO LOOK AT STUFF. UM, I HAVE NO PROBLEM OF THEM NOT MAKING THE, THE AUGUST THE SEVENTH, BUT THEN THAT TECHNICALLY PUSHES THEM IN INTO OCTOBER. UM, THAT'S THE REQUEST. BUT IF HE CORRECT, AND I THINK IT, OKAY, SO THE, THE PROPER PROCEDURE WOULD BE AT THE 16TH MEETING TO VOTE ON IT. TO, TO VOTE ON, ON THIS ACCELERATING THE, I I I DIDN'T KNOW WE HAD IN OUR CODE A, A WA FOR PLANNING COMMISSION TO WAIVE THE REQUIREMENTS OF OUR ORDINANCE. DO WE HAVE, HAVE THAT WAS MY CONCERN. CAN'T WE GO? CAN'T HE GO AHEAD WITH IT. AND YEAH, IT SOUNDS LIKE, AND I DON'T KNOW THE TIMEFRAME AND WE HAD AN EARLY MEETING SET, NOT MEET THAT THEN NOT MEET OUR CODE. SEE, I'M SORRY, BUT I DON'T HAVE ANYTHING IN FRONT OF ME. WHAT, WHAT, WHAT IS CODIFIED AS FAR AS PROCESS? AGAIN, IT'S A REZONING REQUEST, RIGHT? THAT THE APPLICANT WISHES TO SHORTEN THE, UH, REQUIRED OR, OR TO CHANGE THE REQUIRED SUBMISSION DATE FOR REVIEW. TECHNICALLY OR HISTORICALLY, WE'VE AUGUST THE SEVENTH WOULD BE THE LATEST DATE WE WOULD ACCEPT AN IS REZONING APPLICATION TO NOW, IS THAT DEPARTMENTAL POLICY OR IS THAT IN THE CODE? I DON'T THINK IT'S IN THE CODE. THAT'S OKAY. SO IT'S DEPARTMENTAL POLICY, RIGHT? IT'S A POLICY. OKAY. UM, OR WELL, BUT I, BUT I THINK OUR CODE LISTS HOW MANY DAYS IT TAKES TO REVIEW, YOU KNOW, WE HAVE 10 DAYS TO REVIEW THE APPLICATION FOR COMPLETENESS, AND THEN WITHIN 30 DAYS WE GOTTA DO WHATEVER. UH, RIGHT. SO THE TIMEFRAME IS CODIFIED, BUT RIGHT. UM, UH, BUT AGAIN, IT'S, IT IS WHATEVER YOU GOOD PEOPLE WANT TO DO. UM, I DON'T KNOW WHY WE JUST COULDN'T GET THE APPLICATION ON THE SEVENTH, YOU KNOW, AND REVIEW IT AND, AND THEN IF WE WANT TO MEET WITH THE, UH, APPLICANTS, UH, ENGINEER OR ARCHITECT, THE SPECIAL WORK STATION, YOU KNOW, BECAUSE AGAIN, THAT'S A PROBLEM WE'VE HAD IN THE PAST, GETTING INFORMATION TOO LATE. YOU GUYS ARE GONNA BE WILLING TO MEET WITH THE ARCHITECT THEN I THINK THAT WE SHOULD DO IT AT SPECIAL WORKS. AND THAT WAY YOU CAN ALL BE HERE. OTHERWISE, I'M CALLING YOU TWO AT A TIME. THAT'S FINE. NO, I HAVE A SPECIAL WORK LICENSE. NO, FINE. IN SEPTEMBER BE, IT WOULD BE IN AUGUST. AUGUST, IT WOULD BE THE SUBJECT TO THEIR EXPERTS AVAILABILITY, I GUESS. OKAY. NOT WHAT WAS THE, WHEN ARE THEY GONNA BE HERE? OR I CAN'T FIND YOUR EMAIL. SURE. IT'S THE LAST, UH, THE LAST WEEK OF AUGUST. UH, THE ONE THAT BELIEVE IT STARTS ON THE 28TH AND ENDS ON THE 1ST OF SEPTEMBER. BUT, BUT, BUT FOR THE APPLICATION DEADLINE. SO BASICALLY APPLICATION, BASICALLY WE WOULD BE THROWING OUT THE BOOK AND ANYBODY ELSE THAT WANTED TO COME IN SHOULD BE ABLE TO DO IT TOO. CORRECT. I MEAN, I SIMPLY BECAUSE THE, UH, A PARTICIPANT IS OUT OF COUNTRY AND WANTS TO BE HERE, IS THAT A REASON ENOUGH TO CHANGE OUR SUBMISSION GUIDELINES AND CALL A SPECIAL MEETING? I MEAN, WHO, WHO WANTS A SPECIAL MEETING NEXT THAT THAT'S THE DANGER? SO, WELL, IT IS, IT IS A UNIQUE SITUATION, YOU KNOW, I MEAN, THAT'S WHAT THEY ALL SAY. YOU KNOW, THAT WELL, I MEAN, I, I DON'T FEEL RIGHT TELLING THIS GUY, SORRY BUDDY. YOU GOTTA, YOU GOTTA COME IN TWO WEEKS EARLIER. SURE, SURE. AND AGAIN, YOU KNOW, I'M NOT TRYING TO IMPUGN THE APPLICANT. I'M JUST NO, NO, NO. I, I'M TRYING TO LOOK AT FUTURE REQUESTS AND BE CONSISTENT AT WHAT WE DO HERE. AND AGAIN, IT, IT, THERE'S NO HARM TO ASK, BUT IT ALSO, YOU KNOW, WE CAN SAY [00:45:01] NO, I MEAN, YOU KNOW, SIMPLY BECAUSE, YOU KNOW, SOMEBODY ASKS US SOMETHING DOESN'T MEAN WE HAVE TO DO IT. WELL, BUT I THINK IF, IF LAUREN HAS TO HAUL US IN ONE OR TWO AT A TIME, THAT'S JUST GONNA PUT MORE WORK ON THEM. RIGHT? I WOULD BE MORE INCLINED TO GRANT A SPECIAL MEETING IF THE APPLICATION CAME IN BY AUGUST THE SEVENTH. I WOULD BE MY WHOLE HARLEY CAN YOU DO THAT. BUT, UM, I WOULD, I DON'T SEND IT OUT TO THEM UNTIL A WEEK BEFORE. BUT, BUT, BUT, BUT I HAVE NEVER EMPLOYER REQUESTS THAT I WOULDN'T SEEN US DO A SPECIAL MEETING WITHOUT HAVING THE INFORMATION IN ADVANCE. RIGHT. NEVER. AND THAT'S WHAT I WAS SAYING, IF YOU MEET THIS SUBMISSION DATE, SO WOULD WE BE WILLING TO HOLD A SPECIAL HEARING TO GATHER MORE INFORMATION AND MAYBE TO GET SOME QUESTIONS ANSWERED? THAT IS, THAT IS AN ANSWER. WE COULD ANSWER 'EM AMONG OURSELVES. WE, WE CAN CALL ALL THE MEETINGS WE WANT, BUT I WOULD, I'M NOT INCLINED TO AGREE TO ANY CHANGE OF OUR SUBMISSION REQUIREMENTS. NO, I, THAT'S, UH, AT, AT THIS POINT. UH, AND IF HE WANTS TO WAIT TILL AUGUST AND CALL A SPECIAL WORK SESSION AND THEN SUBMIT FOR OCTOBER, I DON'T HAVE A PROBLEM WITH THAT EITHER. BUT, UM, UH, JUST FOR ARGUMENT'S SAKE, I DON'T WANT TO HAVE SOMEBODY ELSE COME IN NEXT WEEK AND SAY, I HAVE A VERY SPECIAL PROJECT. I WANT A SPECIAL MEETING, LET'S MOVE FORWARD. WELL, IS MY FEELING, IS THERE ANYTHING WRONG WITH US SAYING THIS WAS, THIS WAS A UNIQUE SI MAN, I, THEY'RE GOTTA SAY THERE'S UNIQUE TOO, BUT I MEAN, WE CAN EASILY SAY, I'M SORRY. WE JUST DON'T SEE YOURS AS UNIQUE AS THIS ONE WE HAVE. WHAT'S UNIQUE ABOUT IT? WELL, ABOUT THIS ONE? YEAH, ABOUT THIS PROJECT. THE PEOPLE THAT HE WANTS US TO MEET THERE, THE ARCHITECTS DON'T EVEN, AREN'T, AREN'T EVEN IN THE COUNTRY. OKAY. I MEAN, MAN, I'M JUST TRYING TO BE FAIR. I MEAN, I MEAN, IF SOMEONE IS TRYING TO IMPROVE THE QUALITY OF HOUSING IN FRONT ROYAL MM-HMM. AND, AND, AND, AND THEY'RE GOING AND THEY'RE GONNA DO IT WITH THE HISTORICAL VALUE IN MINE. OKAY. THEN I'LL BE HONEST WITH YOU, I DON'T MIND MAKING EXCEPTIONS BECAUSE I'M SICK AND TIRED OF THE QUALITY OF HOUSING THAT MY CHILDREN LIVE IN. P WILSON MORRISON ELEMENTARY SCHOOL. OKAY. BUT, BUT WHY THEN, WHY CAN'T YOU SUBMIT AUGUST THE SEVENTH? AND WE CAN LOOK AT THE INFORMATION AND SEE IF WE WANT TO HAVE A SPECIAL MEETING WITH THESE PEOPLE, MAYBE WE DON'T EVEN NEED TO MEET WITH. DOES THAT MAKE SENSE, SCOTT? I THINK YOU SHOULD MEET WITH HIM. OKAY. BUT WE CAN DECIDE. WELL, BUT WE CAN DECIDE THAT ON THE, HOW TIME SENSITIVE IS THIS FOR YOU VERSUS, UM, IF YOU, YOU SUBMIT AFTER THE MEETING PERSON? YEAH, SO THAT, UH, THAT'S A FAIR QUESTION. UM, WE'VE JUST, WE, WE RUN INTO A DIFFERENT CONSTRAINT WITH, WITH INVESTORS THERE. SO IF WE, IF WE CONTINUE TO DELAY, THEN OUR CONCERN IS ON, ON THE BACK END WITH OTHER PARTIES AS WELL. SO WE'RE TRYING TO THREAD A NEEDLE A LITTLE BIT. UM, I THINK IDEALLY WE, WE WOULD'VE RATHER NOT MADE THE REQUEST AND JUST GO ALONG WITH THE ESTABLISHED PROCEDURE. I CERTAINLY CAN'T SUPPORT, UH, DEVIATING FROM TOWN CODE. OKAY. JUST TO BE CLEAR ON THAT. YEAH. CORRECT. CORRECT. AND AGAIN, I HAVE NO PROBLEM CALLING SPECIAL WORK SESSIONS IF WE WANT TO DO THAT, IF OTHER MEMBERS ARE AMENABLE. BUT AS FAR AS THE SUBMISSION GUIDELINES, AND NO, I DON'T WANT TO CHANGE DEADLINES. I THINK WE NEED TO ADHERE TO THEM. I CONCUR. SO, MR. LAWYER, , WHAT? WHAT, LAUREN? OH, WE WERE JUST ON REZONING. WE'RE GONNA HAVE TO HAVE A PUBLIC HEARING AT SOME POINT. YEAH, CORRECT. WE, TIMING WISE FOR US. SO WE NEED TO ADVERTISE THAT THAT'S THE REASON FOR THE AUGUST THE SEVENTH, SO WE CAN GET IT ADVERTISED AND GET IT ON THE CONSENT AGENDA TO GO TO, TO THAT. BUT, UM, BUT I'M A LITTLE RELUCTANT TO, TO MEET ON SOMETHING AND THEN TRY TO SCHEDULE A MEETING RIGHT AFTER IT FOR, FOR APPROVAL. UM, SO, YOU KNOW, I, I'LL SAY MEET THE SUBMISSION DEADLINES AND IF MR. WILLIAMS OR MR. WOOD WOULD LIKE TO CALL A SPECIAL MEETING, WE CAN CERTAINLY DO THAT, SIR. OKAY. WE CAN CERTAINLY DO IT. OKAY. I AGREE. AND NOT DEVIATING FROM THE CODE. RIGHT. OKAY. UM, SO WHAT'S THE NEXT STEP? YOU'LL, YOU'LL LET US KNOW YES. AS TO WHAT HE, WHAT MR. LLOYD, UH, WISHES TO DO. WE'LL DO ALL THE COORDINATION THROUGH YOU. YOU'LL BE HIS CONTACT AND YES. WE'RE REMOVED UNTIL WE'RE ASKED TO BE INVOLVED. CORRECT. 'CAUSE I, YOU KNOW, I DON'T KNOW WHAT THEY'RE DOING AFTER LAST WEEK, HOW MANY HOUSES, HOW MANY UNITS, WHAT THEY'RE SUPPOSED TO LOOK LIKE OR ANYTHING. SO, OKAY. WHERE, WHEREABOUTS IS, WHERE'S THE, WHERE'S THE LOCATION? JUST, JUST CURIOSITY. IT'S, UH, UM, OUT ON HAPPY CREEK ROAD AND IT'S, UH, ON YOUR WAY OUT TO IN THE HOSPITAL, JUST BEYOND THE, UM, [00:50:03] UH, THE CEMETERY, UH, THERE ON THE RIGHT AS YOU'RE HEADING OUT, IT'S THE FORMER LEADMAN PROPERTY RIGHT AS YOU LEAVE S WHERE SIXTH STREET JOINS HAPPY CREEK ROAD. MM-HMM. , YOU GO DOWN TO THE BOTTOM OF THE HILL. MM-HMM. THE BRIDGE. THIS PROPERTY'S ON THE RIGHT HAND SIDE, THAT REAL STEEP OH, UH, WOODEN AREA ON THE RIGHT EAST. OKAY. IT GOES ALL THE WAY UP TO NORTHVIEW, UH, UP IN, UM, YEAH. OFF OF BRAXTON. CORRECT. OFF OF BREX. OKAY. I KNOW WHAT YOU'RE TALKING, YOU'RE ABOUT. I KNOW WHAT YOU'RE TALKED ABOUT. OKAY. WELL, BUT YEAH, UM, AGAIN, I, YOU KNOW, THAT'S MY FEELING. SO TALK WITH THE APPLICANT AND UM, GIVE US SOMETHING ON THE SEVENTH TO MOVE AHEAD. THANK YOU. DO WE HAVE A CONSENSUS THAT WE COULD ALL, WE ARE ALL WILLING TO HAVE A SPECIAL MEETING IF NECESSARY. YEAH. YEAH, ABSOLUTELY. SO SCOTT, I THINK WE'RE WILLING TO WORK WITH YOU. WE JUST NEED, CERTAINLY, WE'D JUST RATHER NOT CHANGE THE REQUIREMENTS BECAUSE OF, UM, VERY MUCH POTENTIAL IMPACT FROM OTHER DEVELOPERS. UNDERSTOOD. AND, UM, I APPRECIATE THAT. AND LIKE SOMEBODY SAID, I MEAN, I THINK THERE WAS NO HARM IN ASKING. EXACTLY. EXACTLY. THANKS SO MUCH AS, AND IT'S NOT PERSONAL. WE'RE NOT TRYING TO SAY NO, WE JUST NOT AT ALL MUCH. WE JUST GOTTA BE CONSISTENT. WE JUST THANK YOU. OKAY. ANY OTHER BUSINESS NEIGHBOR COME BEFORE THIS DELIVERED IN FIVE. MOVE TO ADJOURN. SECOND. WE GOTTA MOVE AND A SECOND. AND WE ARE OUTTA HERE. 6 52, MEANING ADJOURN. I'M GOING TO BREAK THAT GLASS. I, I'M WAITING FOR YOU TO. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.