[I. CALL TO ORDER ]
[00:00:08]
CALL THIS MEETING ORDER, UH, MS. POTTER, WOULD YOU GIVE US A ROLL CALL PLEASE? CHAIRMAN MERCHANT HERE.
COMMISSIONER WILLIAMS PRESENT.
IS THERE ANY ADDITION OR DELETION OF ITEMS TWO OR FROM THE AGENDA? HEARING NONE.
[IV. APPROVAL OF MINUTES ]
MOVE TO THE APPROVAL OF MINUTES.ONE FROM THE MARCH 15TH, 2023, REGULAR MEETING.
MR. CHAIRMAN, WE HAVE A MOTION.
THE NEXT SET OF MINUTES IS FROM OUR SPECIAL MEETING ON APRIL THE FIFTH, 2023.
DO WE HAVE A MOTION FOR THAT? SO MOVED.
UH, THE MOTIONS CARRY FOR APPROVAL OF THE MINUTES.
I WOULD LIKE TO THANK OUR VICE CHAIR FOR STEPPING IN ON SHORT NOTICE FOR OUR LAST, UH, SPECIAL MEETING.
AND I UNDERSTAND HE DID AN OUTSTANDING JOB.
OF COURSE, WE HAVE AN OUTSTANDING COMMISSION, SO THERE'S, I EXPECT NOTHING LESS.
UH, MR. WELL, UH, AT THIS TIME WE OPEN THE FLOOR FOR ANY CITIZEN COMMENTS.
UH, IF THERE IS ANY CITIZEN HERE THAT WISHES TO COMMENT ON ANY, UH, LAND USE OR LAND PLANNING ISSUES, PLEASE COME TO THE PODIUM.
MS. POTTER, DO WE HAVE ANYBODY SIGN UP FOR THE CITIZEN COMMENTS? NOT, WE DID NOT HAVE ANYBODY SIGN UP.
SECOND CALL FOR CITIZEN COMMENTS.
I WILL CLOSE THE CITIZEN COMMENTS SECTION AND
[VI. CONSENT AGENDA ]
MOVE ON TO ITEM SIX, OUR CONSENT AGENDA.WE HAVE SIX ITEMS FOR OUR CONSENT AGENDA.
THIS IS A CONSENT TO ADVERTISE.
WE WILL BE DISCUSSING THESE IN DETAIL AT THE MAY 3RD WORK SESSION WITH THE PUBLIC HEARING FOR THESE ITEMS TO BE HELD.
DO WE HAVE A MOTION TO APPROVE THE CONSENT AGENDA? SO MOVED.
WE HAVE A MOTION AND A SECOND.
THE MOTION CARRIES OUR CONSENT AGENDA.
WE WILL ADVERTISE THOSE ITEMS AND DISCUSS IN DETAIL AT OUR NEXT WORK SESSION.
[VII. PUBLIC HEARING ]
ITEM SEVEN, OUR PUBLIC HEARINGS FOR TONIGHT.WE HAVE TWO PUBLIC HEARINGS SCHEDULED.
OUR FIRST PUBLIC HEARING IS ON OUR COMPREHENSIVE PLAN.
UH, MADAM DIRECTOR, COULD YOU UPDATE US ON THE STATUS OF OUR COMPREHENSIVE PLAN? YES.
UH, GOOD EVENING COUNT OR COMMISSION.
THE COMPREHENSIVE PLAN HAS BEEN, OR THE UPDATES HAVE BEEN SENT TO SUMMIT.
THEY WILL BE COMPLETING THEM BY THE END OF THE WEEK.
UH, THEY WILL BE UPDATING THE FUTURE LAND USE CATEGORIES, UH, WITH THE AMENDMENTS THAT ARE SHOWN IN RED IN YOUR PACKETS.
AND THEN THE, UH, UPDATING THE MAPS PER THE SPREADSHEET, UH, ENTITLED, UH, MAP AMENDMENTS.
AND THEN THEY WILL BE ADDING IN THE COST ESTIMATES AND EDITING THE, UM, TRANSPORTATION IMPROVEMENT TABLE THAT IS ALSO INCLUDED IN YOUR PACKET.
THAT'LL BE ADDED TO THE TRANSPORTATION CHAPTER.
UM, AND THAT IS IT FOR ACTUAL AMENDMENTS.
AND AT THAT POINT, THE CONFERENCE OF PLAN WILL BE, THAT WILL BE THE FINAL DRAFT FOR YOU TO CERTIFY AND SEND TO COUNSEL.
SO IT'S, IT'S MY UNDERSTANDING FROM OUR LAST, UH, PUBLIC HEARING ON THIS MATTER THAT WE DID HAVE SOME COMMENTS AND COMMISSIONERS HAD COMMENTS OF WHICH WE MADE A LIST OF ALL
[00:05:01]
OF THE COMMENTS AND CHANGES TO THE COMPREHENSIVE PLAN.THEY HAVE BEEN SENT TO THE, UH, CONTRACTOR PREPARING THE DOCUMENT, BUT THAT COMPLETE DOCUMENT IS NOT YET BACK IN OUR HANDS.
SO WE, WE HAVE ALL OF THE INFORMATION.
WE'RE NOT ADDING OR SUBTRACTING, UH, ANYTHING TONIGHT.
WE'RE JUST MERELY HAVING AN, THE FINAL PUBLIC HEARING ON THE CHANGES, BUT WE DON'T HAVE THE ACTUAL FINAL DOCUMENT.
IS THAT CORRECT? NOT HAVE THE FINAL DOCUMENT.
UH, AT THIS TIME, I WILL OPEN THE PUBLIC HEARING FOR THE COMPREHENSIVE PLAN.
UH, MS. POTTER, DO WE HAVE ANYONE SIGNED UP TO SPEAK? WE DO NOT.
UM, IF THERE IS ANY PUBLIC PERSON THAT WISHES TO SPEAK ON THIS MATTER, PLEASE COME FORWARD AND PRESENT YOUR NAME, UH, AT THE PODIUM.
SECOND CALL FOR THE COMPREHENSIVE PLAN, PUBLIC HEARING.
I SEE NO ONE RISING, SO THE PUBLIC PORTION OF THE PUBLIC HEARING IS CLOSED.
UH, COMMISSIONERS, DO YOU HAVE ANY QUESTIONS FOR STAFF OR ARE YOU READY TO MAKE A MOTION TO MOVE FORWARD? YEAH, I HAVE ONE QUESTION.
DO YOU HAVE AN ESTIMATED TIME OF DELIVERY FOR THE FINAL DOCUMENT? I'M HOPING THAT IT'S BY THE END OF THIS WEEK, BUT I WAS NOT ABLE TO SPEAK WITH SOMEONE TODAY, BUT WE SHOULD DEFINITELY HAVE IT BY OUR NEXT REGULAR MEETING.
MR. CHAIRMAN, I JUST, I JUST WANNA GO ON RECORD THANKING EVERYONE WHO HAS SOMETHING TO DO WITH THIS.
UM, IT HAS BEEN ONE HECK OF A LONG PROCESS AND, UM, WAS SPECIAL THANKS TO MS. KAKI, MR. WEER, MS. POTTER, UH, MS. PRESLEY, AND THE MANY PEOPLE IN THE TOWN, IN THE TOWN OFFICE THAT HAVE SPENT COUNTLESS HOURS PUTTING THIS TOGETHER AND DOING SUCH A REMARKABLE JOB WITH ALL THE EDITS AND WHATNOT.
ANY OTHER COMMENTS? SOMEONE WILL MAKE A MOTION.
MR. CHAIRMAN, I MOVE AT THE PLANNING COMMISSION FORWARD A RECOMMENDATION OF APPROVAL TO TOWN COUNCIL AND CERTIFY THE COMPREHENSIVE PLAN DOCUMENT DATED NOVEMBER 30TH, 2022, IN ACCORDANCE WITH CHAPTER 22, ARTICLE THREE 15.2 DASH 2 2 23 THROUGH 15.2 DASH 2 2 32 OF THE CODE OF VIRGINIA.
UH, WE HAVE A MOTION, IS THERE A SECOND? HOLD ON A SECOND.
WITH ALL OF THE AMENDMENTS LISTED AND THE DOCUMENTS ENTITLED, SPREADSHEET COMP PLAN, MAP AMENDMENTS, FUTURE LAND USE CATEGORIES, AMENDMENTS, AND ALSO WITH THE UNDERSTANDING THAT THIS REMAINS A LIVING DOCUMENT.
AND DO WE HAVE A SECOND TO THAT MOTION? SECOND.
WE HAVE A MOTION AND A SECOND.
UM, IS THERE ANY DISCUSSION ON THE MOTION? UM, AGAIN, I'M CONCERNED THAT, THAT WE DON'T HAVE THE FINAL DOCUMENT.
I'M NOT PREPARED AT THIS TIME TO SEND THIS, UH, CONVOLUTED, UH, DOCUMENT TO COUNSEL.
UM, I KNOW THEY'RE, THEY'RE, THEY'RE WANTING TO SEE IT QUICKLY, BUT, UM, UH, I, I WOULD RATHER SEE THE FINAL DOCUMENT ONE LAST TIME BEFORE, UH, BEFORE WE SEND IT TO, TO COUNSEL.
SO, MR. CHAIRMAN WITH, WITH, UM, GUIDANCE FROM LEGAL COUNSEL, CAN WE FIND, CAN WE SEE IF WE CAN VOTE TONIGHT? BUT YES.
WELL, WHAT, WHAT, WHAT, WHAT I SUGGEST, LIKE I WAS DISCUSSING IS THAT WE, WE, WE MAKE A MOTION TO POSTPONE THE VOTE UNTIL OUR NEXT REGULAR MEETING.
WE BASICALLY MADE A MOTION TO THIS ENDEAVOR, UM, WITH THE AMENDMENTS.
BUT AGAIN, UNTIL I SEE THAT FINAL DOCUMENT, I DON'T FEEL COMFORTABLE PASSING IT ON TO COUNSEL.
UH, BUT IT LOOKS LIKE WE WILL GET THAT DOCUMENT BY THE NEXT REGULAR MEETING.
SO IN ORDER NOT TO HOLD ANOTHER PUBLIC HEARING, UH, IF WE JUST MOVE TO POSTPONE TO OUR NEXT REGULAR MEETING, WE CAN VOTE ON THAT POSTPONEMENT AMENDMENT, AND THEN AT OUR REC, IT'LL BE SCHEDULED FOR OUR NEXT REGULAR MEETING.
IS THAT CORRECT, COUNSEL? THAT'S CONSISTENT WITH ROBERT'S RULES, IF THAT'S WHAT THIS BODY CHOOSES TO DO.
A MOTION TO POSTPONE WOULD TAKE PRECEDENCE OVER, OVER THE MOTION ON THE FLOOR, CORRECT? UH, WE, WE HAVE A PENDING MOTION AND AN OR IF TO POSTPONE IT, WE NEED A, A MOTION TO POSTPONE, WHICH, UH, MR. WELLS I THINK MAY MAKE THE YES.
A MOTION, SIR, TO THAT EFFECT.
MR. CHAIRMAN, I MOVED TO POSTPONE
[00:10:01]
CONSIDERATION OF THE PENDING MOTION UNTIL OUR NEXT REGULARLY SCHEDULED MEETING OF MAY THE 17TH.UH, SO WE'LL VOTE ON THE AMENDMENT, WHICH IS TWO POSTPONE ACTION ON THE, UH, CALLS BEFORE US UNTIL OUR NEXT REGULARLY SCHEDULED MEETING.
MS. POTTER, COULD YOU GIVE US A ROLL CALL ON THAT? CHAIRMAN MERCHANT? YES.
SO THE MOTION TO POSTPONE TELL OUR NEXT REGULAR MEETING, UM, PASSES AND WE WILL TAKE THIS UP HOPEFULLY FOR THE FINAL LAST TIME AT OUR MAY, THE 17TH MEETING.
NEXT PUBLIC HEARING IS AN AMENDMENT TO CHAPTER 1 75 DASH 1 37 FOR FEES.
UM, MADAM, UM, DIRECTOR, COULD YOU UPDATE US ON THIS AMENDMENT? OKAY.
SO THIS IS AN AMENDMENT TO, UH, 1 75 DASH 1 37.
THIS IS TO ADD A LINE FOR THE LOCAL BOARD OF BUILDING CODE APPEALS APPLICATION.
THE BOARD VOTED TO, UM, CREATE A FEE OF $400 FOR SOMEBODY TO APPEAL, UM, A PROPERTY MAINTENANCE VIOLATION.
SO, UH, WE HAVE THIS, WE HAVE THE SCHEDULE OF FEES IN OUR ZONING ORDINANCE, THEREFORE, IT NEEDS TO COME TO THIS BODY FOR US TO ADD THIS FEE.
I CAN TAKE ANY ADDITIONAL QUESTIONS AND LET HAVE ALL THOSE, SO BASICALLY THIS DOES BOOKKEEPING FOR OUR STANDARDS SET THINGS.
BUT DOES IT REQUIRE PUBLIC HEARING ON OUR PART AND THE FORWARD TO COUNSEL FOR THEM TO FINALIZE IT? I I HAVE ONE QUESTION.
DOES THIS HELP US DEAL WITH THE EVER INCREASING PROBLEM WE HAVE OF CERTAIN LANDLORDS IN TOWN THAT ARE NOT COMPLYING WITH WHAT WE EXPECT THEM TO COMPLY WITH? WELL, SO WHAT THIS BOARD DOES IS THEY PROVIDE AN APPEALS MECHANISM FOR WHEN WE DO GO IN AND DO A PROPERTY MAINTENANCE INSPECTION.
UM, LEGALLY THEY HAVE TO HAVE SOME WAY TO, TO POTENTIALLY COUNTER, UM, UNDERSTOOD OUR, UNDERSTOOD OUR CITATION.
SO THAT'S WHAT THIS, THIS BOARD DOES.
AND THEY, UM, BUT IN ORDER TO DO IT, THEY WOULD, WE WOULD HAVE TO HAVE THE APPLICATION.
IT'S, IT'S THE SAME PROCESS THAT SOMEBODY WOULD FILE TO LIKE COME BEFORE PLANNING COMMISSION.
SO THEY WOULD FILE AN APPLICATION AND THEN THE BOARD WOULD CONVENE WITHIN, I THINK, 30 DAYS AND MAKE A DETERMINATION.
AND THEN AT THAT POINT, AND THAT'S THE NEW BOARD THAT WAS JUST CREATED, BUT, OKAY.
AT THIS TIME, WE'LL OPEN A PUBLIC HEARING FOR, UH, THE AMENDMENT NUMBER 23 0 1 61.
IF THERE, MS. POTTER, WAS ANYBODY SIGNED UP TO SPEAK AT THIS PUBLIC HEARING? WE HAVE NOBODY SIGNED UP.
IF THERE WAS ANYONE IN THE AUDIENCE THAT WOULD LIKE TO SPEAK ON THIS MATTER, PLEASE COME FORWARD.
THIRD AND FINAL CALL FOR THE PUBLIC TO RESPOND TO THIS ITEM SAYING NONE THE PUBLIC HEARING PORTION IS CLOSED.
UM, IS, DOES PLAINTIFF COMMISSION MEMBERS DO PLAN AND COMMISSION MEMBERS HAVE ANY QUESTIONS? FOR STAFF CHAIR WILL ENTERTAIN A MOTION I WOULD PROPOSE, UH, AMENDMENT TO CHAPTER 1 75 DASH 1 37 FEES, CHARGES AND EXPENSES OF THE TOWN OF FRONT ROW ZONING ORDINANCE TO ADD THE APPLICATION FEE, $400 AND NO CENTS FOR PROCESSING A LOCAL BOARD OF BUILDING CODE APPEALS APPLICATION.
I MOVED THAT THE PLANNING COMMISSION, I I WAS READING THE WRONG ONE.
I MOVED THAT THE PLANNING COMMISSION FORWARD A RECOMMENDATION OF APPROVAL OF TOWN COUNCIL TO AMEND CHAPTER 1 75 DASH 1 37 FEES, CHARGES, AND EXPENSES OF THE TOWN OF FRONT ROYAL ZONING ORDINANCE TO ADD THE APPLICATION FEE.
$400 AND NO CENTS FOR PROCESSING A LOCAL BOARD OF BUILDING CODE APPEALS APPLICATION.
WE HAVE A MOTION AND A SECOND.
[00:15:02]
THE MOTION CARRIES.WE WILL FORWARD THAT TO COUNSEL WITH A RECOMMENDATION OF APPROVAL.
NEXT ITEM EIGHT, OLD BUSINESS.
ITEM 10 COMMISSION MEMBER REPORTS.
IS THERE ANY, UH, ISSUE THAT YOU WOULD LIKE TO DISCUSS AS PLAN COMMISSION MEMBERS? NOW IS THE TIME.
[XI. PLANNING DIRECTOR REPORT ]
NEXT ITEM PLANNING DIRECTOR REPORT CRISIS WITH WHAT'S BEEN HAPPENING IN THE GREAT TOWN OF FRONT ROYAL.WELL, FOR THE MONTH OF MARCH, WE HAD 45 ZONING PERMITS THAT WERE SUBMITTED AND WE OPENED UP 28 NEW CODE ENFORCEMENT CASES.
WE HAD TWO LAND USE APPLICATIONS, UH, THAT WERE SUBMITTED TO CODE AMENDMENT APPLICATIONS, UH, 15 BUSINESS LICENSES AND FIVE SIGNED PERMITS.
UM, AND WE ALSO HAD A BOARD OF ARCHITECTURAL REVIEW MEETING, AND THE BZA DID NOT MEET FOR THE MONTH OF MARCH.
UM, I WILL SAY YOUR CONSENT AGENDA, TAKE A LOOK AT THIS.
THIS WAS A, IT'S A PRETTY HEAVY AGENDA FOR NEXT MONTH.
WE HAVE PROVIDED ALL THE APPLICATION MATERIALS, SO IF YOU CAN, IF YOU DID PRINT IT, PLEASE KEEP IT SO WE DON'T HAVE TO REPRINT IT FOR THE WORK SESSION NEXT MONTH.
UM, BUT WE DID, UM, ACCEPT, UM, ANOTHER REZONING APPLICATION THAT'LL BE COMING YOUR WAY.
AND ONCE WE GET THIS COMP PLAN DONE, WE WILL START WORKING DILIGENTLY ON THE, UM, ZONING ORDINANCE AND SUBDIVISION ORDINANCE REWRITE.
SO THE WORK SESSIONS, I WILL START BRINGING YOU WHAT PIECES I HAVE OF THE NEW ZONING ORDINANCE AND WE CAN JUST START TACKLING THEM IN A FEW CHAPTERS AT TIME.
SOUND LIKE Y'ALL ARE BUSY AND, AND AS YOU SAY, NEXT MONTH WILL BE BUSY FOR US.
IT'S AT LEAST SIX PUBLIC HEARINGS, UH, THREE OR FOUR SHORT-TERM RENTALS, AS WELL AS SOME OTHER ISSUES.
SO, UM, UH, THE PACKET THAT YOU DID RECEIVE FOR THIS MEETING DOES HAVE ALL OF THE INFORMATION ON THE APPLICATIONS.
AND AS, UH, DIRECTOR SAYS, UH, TO SAVE PRINTING COSTS, UH, BRING THOSE TO THE MEETING WHEN WE'LL DISCUSS 'EM AT THE WORK SESSION.
UH, IT'S ALSO ONLINE AS GLENN POINTED OUT HERE.
UH, AT THIS TIME I'LL, UH, HAVE A MOTION OR ACCEPT THE MOTION TO ADJOURN.
MR. CHAIRMAN, I MOVE THE, WE ADJOURN.
ALL THOSE IN FAVOR? AND THE MOTION TO ADJOURN SIGNIFY BY SAYING AYE.
OPPOSED? THE AYE IS HEAVEN MEETING ADJOURNED?