* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. ALRIGHT, [00:00:01] GOOD EVENING. [Town Council Work Session on January 10, 2022.] I'D LIKE TO WELCOME EVERYBODY TO THE DENTAL WORK SESSION. MONDAY, JANUARY, 2022. FIRST WE HAVE OUR CLOSED MEETING. I MADE THE TOWN COUNCIL CONVENIENT, CLOSE ME IN PURSUANT TO SECTION 2.2 DASH 3 7 11 AND 2.2 DASH 3 7 12 OF THE CODE OF VIRGINIA FOR THE FOLLOWING PURPOSES. ONE PURSUANT TO SECTION 2.2 DASH 3 7 11 A SEVEN OF THE CODE OF VIRGINIA CONSULTATION WITH LEGAL COUNSEL I'M BRIEFING BY STAFF MEMBERS OR CONSULTANTS PERTAINING TO PROBABLE LITIGATION OR SUCH CONSULTATION OR BRIEFING AT OPEN MEETING WOULD ADVERSELY AFFECT THE NEGOTIATING OR LITIGATING POSTURE OF THE PUBLIC BODY. PROBABLE THAT OCCASION, MEANING A LITIGATION THAT HAS BEEN SPECIFICALLY THREATENED OR ON WHICH THE PUBLIC BODY WHERE LEGAL COUNSEL HAS IT REASONABLE BASIS TO BELIEVE WILL BE COMMENCED BY A KNOWN PARTY. MORE SPECIFICALLY CLAIMS ARE RELATED TO ALLEGED DAMAGE TO PRIVATE PROPERTY BY THE TOWN AND TO, UM, YEAH. AND TO PURSUANT TO SECTION 2.2, 3 7 11, A ONE OF THE CODE OF VIRGINIA, THE ASSIGNMENT APPOINTMENT, PROMOTION PERFORMANCE, DEMOTION SALARIES, DISCIPLINING, OR RESIGNATION OF SPECIFIC PUBLIC OFFICERS APPOINTEES WERE EMPLOYEES OF HER PUBLIC BODIES, SPECIFICALLY MEMBERS OF THE TOWN PLANNING COMMISSION, THE TOWN BOARD OF ANY APPEALS AND THE LOCAL BOARD OF BUILDING CODE APPEALS, UM, AND OTHER PERSONNEL AND OTHER PERSONNEL. OKAY. GLASBY, HOW CAN WOMEN MORRIS? YES, COUNCILMAN MCFADDEN, COUNCILMAN. UM, WE THINK PROFFERS WITH A CIP THAT WE HAVEN'T BEEN IN EXCEPT THE NAME WE'VE BEEN NEGOTIATING PROBLEMS, I GUESS. HOW LONG HAS THAT BEEN GOING ON? UH, I DON'T KNOW. THE LAST TIME WE HAD A CIP. YEAH. THAT'S HOW LONG NEGOTIATE IN THAT TIME PERIOD. WHAT'S THE DEAL WITH THOSE ON THE CASH CROPPER? WE WON'T BE ABLE TO DO BECAUSE WE CAN'T LINK TO WHAT WE'RE TRYING TO GET FROM IT. THE LAST TIME WE HAD, WHEN WE HAD A CASH CROPPER OR LEACH ROD, RIGHT? WELL, LEECH RODE WITH BILL, BUT WE HAVEN'T RECEIVED ANY OF THOSE DOLLARS BECAUSE WE'RE NOT ON LEGITIMACY PLUS WAS ALREADY BUILT. SO WHAT HAPPENS WHEN WE GET THE CIB COMPLETED? THEN WHEN WE SEE SOMETHING, WE SEE ANY DEVELOPMENT THAT MAY ENABLE US TO LEVERAGE SOME OF THE PROJECTS WE HAVE ON HERE, WE CAN PUT THAT INTO THE NEGOTIATION THAT WE NEED, VOLUNTEERS. THEY NEED TO VOLUNTEER TO CONTRIBUTE CASH COFFERS TO IT. OKAY. THAT'S GOOD TO KNOW. WOW. THAT'S A BIG THING. UM, PREVIOUSLY AND NOVEMBER, UM, YOU'VE HAD THREE PUBLIC MEETINGS ON THE CIP THUS FAR ON NOVEMBER EIGHT. UM, IT WAS PRESENTED TO YOU ALL ON NOVEMBER 10TH PLANNING COMMISSION AND I WORK SESSION. AND MOST RECENTLY THE PLANNING COMMISSION HEARING ALL OF A SUDDEN, AND I WANT TO, OH, SORRY. I WANT TO EMPHASIZE THE FIRST MEETING. WAS THIS AN OVERVIEW FOR EVERYONE? RIGHT, THANKS. SORRY ABOUT THAT. AND, UH, THE ATTACHMENT, THE THIRD ATTACHMENT TO THE AGENDA ITEM IS ACTUALLY THE MINUTES FROM THE PLANNING COMMISSION PUBLIC HEARING AS WELL. UM, COMING UP ON THE, ON THE HORIZON, WE HAVE, UH, THE FIRST BUDGET WORK SESSION WITH COUNCIL COMING UP ON FEBRUARY 14 AND ADDITIONAL BUDGET WORK SESSIONS AS NEEDED, YOU KNOW, AS YOU WORK THROUGH THE PROCESS AND LOOKING TOWARDS APRIL 25TH AS BEING THE DAY, UM, THE, THE MEETING FOR COUNCIL TO ACCEPT AND APPROVE THE BUDGET IN THIS CIP, UM, WITH THIS, I'LL GO AHEAD AND TURN IT OVER TO MR. BOYER TO GO OVER THE PUBLIC WORKS AND GENERAL FUND PROJECTS THAT WE HAVE FOR DAVID AT JUST HAVE ONE POINT. SO THIS MAY BE, UH, ROBBIE, I'M GONNA KIND OF SHARE THE FORMAT HERE ON THE COLUMNS, JUST FOR CLARIFICATION, BUT SOMETIMES IT'S JUST HELPFUL IN GENERAL FOR THE DEAL IN AUDIENCE, NOT NECESSARILY FOR BUDGET, THAT'S WHAT WE ARE ASKING COUNCIL TO FUND. THOSE ARE THE DOLLARS WE NEED IT. THAT'S THE ACTUAL FUNDING. THE SECOND COLUMN IS FUNDS THAT WE'VE ALREADY FUNDED, WHERE WE ENCUMBERED AND CARRIED OVER FOR THE PROJECT AND I'M A WORD OR SAVINGS SAVING A FEW DOLLARS TO LIVE OUT. AND THEN OBVIOUSLY THE LAST COLUMN IS THE TOTAL PROJECT COST. THAT'S HOW MUCH THE PROJECT'S GOING TO COST. AND SOME OF THEM YOU'LL SEE HOW IT ALL WORKS OUT TOWARDS THE END OF HOW WE'RE GOING TO FUND ALL OF [00:05:01] THEM. GO AHEAD. SO, SO PRIMARY PAVING HORSES, YOUR PRIMARY ROADS LIKE COMMERCE AVENUE, CHANDU AVENUE, AREAS LIKE THAT SECONDARIES OR YOUR RESIDENTIAL STREETS. UM, SO THERE'LL BE SOME OF THAT FOCUS THIS YEAR WAS THE SECONDARY GETS FUNDED, A LOT OF THE B DOT, UM, MAINTENANCE FUNDING FOR THAT, THE SIDEWALK INSTALLATION, UM, THAT WAS IN WITH THE PAVING AND BROOKFIELD SUFFERED. UM, SO WE CAN DO SOME SIDEWALK, DIFFERENT AREAS WHERE IT'S NEEDED, UM, A STREET BRIDGE. THIS IS PART OF THE REVENUE SHARING APPLICATION THAT WE TURNED IN A COUPLE OF MONTHS AGO. UM, THAT'S THE FIRST YEAR OF THE 500,000. YOU HAVE TO SHARE THE WHOLE AMOUNT IN THE BUDGET TO BE ABLE TO GET THE FUNDING, THEN THE FLEET BUILDING THE AUTUMN OR MAINTENANCE. YEAH, THIS IS THE ONE THAT IS A, THAT WE'RE GOING TO PROPOSE IN THE CIP. WE'VE BEEN CHIPPING AWAY AT SAVING SOME DOLLARS, BUT OBVIOUSLY NOT ENOUGH TO START THE PROJECT EVERY DAY WE DELAY IS GOING TO COST US ADDITIONAL DOLLARS. IT'S IN DESPERATE NEED FOR SOME REHAB, SOME EXPANSION. AND SO, UH, WE'LL BE COMING TO YOU TO SHOW HOW WE'RE GOING TO FUND $1.7 MILLION PROJECT. UM, SO WE ARE STRONGLY GOING BACK TO GOAL NUMBER FIVE. UM, OUR BOYS, A WORK, I WOULD JUST LIKE TO ASK THAT EVERY COUNCIL MEMBER, IF YOU GET A CHANCE, GO UP AND HAVE A LOOK AT THAT BUILDING AND YOU WILL DEFINITELY SEE WHY, IF IT'S, AND IT'S ON THIS LIST AND THEY SAVE US A LOT OF MONEY ON THE SIDE OF THAT, JUST THE PAVING PLAN, UM, THAT DOES INCLUDE CURB AND GUTTER ON THE STREETS THAT DOESN'T HAVE IT TOO. IT'S INCLUDED IN THAT PRICE FOR THAT WATER, THE, UH, SWITCHING OVER TO THE RAW WATER. THIS IS REALLY REALITY PUMP STATION. UM, WE'RE IN THE PROCESS OF REPLACING THE RAW WATER PUMPS. UM, THEY WERE PUT IN 94, 95 ON THERE, THE ORIGINAL PUMPS. SO THIS GOES ALONG WITH THAT, THIS IS THE SWITCH GEAR AND THE BFG VFDS. SO WE CAN CONTROL THE PUMP SPEED AND HOW MUCH, UH, THEY FALL, UH, CLARE WELLS. THIS IS OUR APPRENTICE CLEAR, ROLLS UP AT THE WATER PLANT. UH, BOTH OF THEM NEED ROOS AND SOME OLDER, UM, REPAIRS FOR OUR FINISHED WORK STORAGE UP THERE TO MAKE IMPROVEMENTS TO THAT JOHN MARSHALL HOUSE IMPROVEMENTS. THIS IS ACTUALLY A WATER IMPROVEMENT OFF THE WATER MODEL. UM, WHEN THEY DID LEACH RUN, THEY RAN THE 12 INCH, AT LEAST WE'RE ON, AND THERE WAS A 12 INCH GOING DOWN COLONIAL, BUT IN BETWEEN THEM, THERE'S A PIECE OF EIGHT INCH WATERLINE. SO IT'S ACTUAL RESTRICTING FROM THE TANK SIDE TO THE LEACH RUN SIDE. SO THIS WOULD TAKE THAT OUT AND MAKE IT STRAIGHT 12 IN FRONT OF THE TANK, UP ON ESA LANE ALL THE WAY DOWN THROUGH BLEACH, RUNNING THROUGH THE PRV AND THEN DOWN. AND IT WOULD HELP THE PRESSURE COMING BACK TO TOWN. UH, THE WATER LINE OF GRADES. THIS GOES ALONG WITH THE PAVING POINTS NEXT YEAR. MOST OF THIS IS ACTUALLY ON KENDRA, BETWEEN SHENANDOAH AND ADAMS, REPLACING THAT SIX INCH TRANSLATE DANCY THERE AND LIKE DEPARTMENTS, MOST OF ALL THEM SERVICES ARE GALVANIZED, UM, AND ALL THAT AND STUFF YOU THERE WHEN THEY DID THE PD, THEY PUT SOME EIGHT INCH IN THERE. SO THIS WILL TIE THAT ALL WHEN THEY GET EIGHT INCH BETWEEN THE 12 INCH ON SHANNON DOUGH AND TIED INTO THAT EIGHT INCH, WE WERE TALKING ABOUT EARLIER ON ADAMS AVENUE AND KIND OF IMPROVE THAT WHOLE AREA THERE FAR AS FLOW IN CASE YOU'D HAVE A FIRE, RIGHT? YOU SAYING NONE OF YOUR VICE MAYOR MEMBERS OF COUNCIL, SHORT TIME, CHANCE TO TALK ABOUT THIS STUFF, BUT YOU SEE YOUR FIRST ONE ON OUR LIST IS INSIDE HAPPY CREEK SUBSTATION EXPANSION. AND WHAT WE DONE, YOU KNOW, THE TOWN HAS, UH, HAS FIVE SUBSTATIONS AND WE PUT THE ONE AT HAPPY CREEK IN, UM, PROBABLY ABOUT 20 YEARS AGO. I BELIEVE IT WAS. AND ANYHOW, WHAT WE DONE WHEN WE BUILT THAT SUBSTATION, IT CURRENTLY HAS ONE POWER TRANSFORMER IN IT. AND WHEN WE BUILT IT, WE BUILT IT FOR TWO BECAUSE OF ALL THE OPEN PROPERTY OUT THERE. SO WHAT WE HAVE OUT THERE IS ALL THE CONCRETE SUPPORT, THE STEEL'S UP. AND THE ONLY THING WE'RE MISSING IS A PIRATE TRANSFORMER AND TWO BREAKERS AND SOME REGULATORS. SO ANYHOW, YOU KNOW, WE'RE FEELING AT SOME POINT AND IT'S ALSO THAT OUR 10 YEAR STUDY THAT WE HAVE DONE THERE TO SHOCK THAT, THAT PLACES, YOU KNOW, WITH THE OPEN PROPERTY, IT'S GOING TO START BUILDING UP. AND ESPECIALLY WITH THE HOSPITAL BEING THERE NOW, YOU KNOW, A LOT OF STUFF WANTS [00:10:01] TO COME AROUND THAT AND SUSPECT IT'S GOING TO BE SOME, YOU KNOW, INDUSTRIAL TYPE THINGS. SO, YOU KNOW, I FEEL LIKE IT'S GOING TO BE WISE FOR US TO START SQUIRRELING AWAY SOME MONEY FOR, SO IT DOESN'T HIT US OFF GUARD WHEN IT DOES HAPPEN BECAUSE IT'S GOING TO HAPPEN. YEAH. AND THEN NEXT IS OUR KENDRICK LANE IN OUR MONASTICS AVENUE SUBSTATION. ANYHOW, THOSE, THOSE PARTICULAR SUBSTATIONS ARE THE OLDEST THAT, THAT TOWN HAS ANY POWER TRANSFORMERS THAT ARE IN THERE. UM, WE WERE PLACED ONE OF THE TRANSFORMERS IN MANASSAS AVENUE FOUR YEARS AGO, AND THEN WE REPLACED ONE IN KENDRICK IN, UM, 2017, 2018. AND SO ANYHOW THERE THEY HAVE, IT'S TWO OF THEM IN THERE AND THERE, BOTH OF THEM ARE BROTHERS AND THEY'RE 30 YEARS LIFE EXPECTANCY. AND THE THINGS ARE ACTUALLY ABOUT 32 YEARS OLD. SO THEY'D COME AT THE END OF THEIR, THEIR LIFE. AND THEY'RE OLD. WE DO OIL SAMPLES, UM, TWICE A YEAR ON THE HILL. AND IT WILL HAS STARTED TO SHOW SOME BREAKING DOWN WHEN HE GETS SIDE ARCHY AND THAT TYPE OF STUFF. SO THERE ARE PRETTY GOOD SIGNS THAT, HEY, THIS IS NOT GOING TO LAST TOO MUCH LONGER, SO MANY HOURS YOU CAN SEE WE'VE GOT THE PRIOR FUNDING THERE. UM, THE CAN GET 75 PRIOR FUNDING. AND THEN, UH, NASA'S AVENUE WHERE IT, WHERE TWO 10. AND THE DIFFERENCE THAT YOU SEE IN THE, IN THE PRICES THERE BETWEEN THE TWO OF THEM, REALLY, THE TRANSFORMERS ARE IDENTICAL IN SIZE AS FAR AS VOLTAGE AND THAT THE FOOTPRINT OF IT. BUT WE HAVE A TALK TO THE, UH, TRANSFORMER MANUFACTURERS AND THEY'VE GIVEN US A LITTLE BIT OF THEIR PREDICTION OF INFLATION. SO AS YOU CAN SEE THE MONASTICS AVENUE B FIRST AND THEN THE KENDRICK, AND SO WE STUCK A LITTLE BIT IN THERE FOR INFLATION. SO THAT NUMBER COULD BE A LITTLE BIT FLUID WHEN THAT TIME COMES. AND THEN THE AMS SYSTEM, YOU KNOW, WE'VE BEEN TALKING ABOUT THIS FOR SOME TIME, YOU KNOW, WE'VE HAD A, UH, YOU KNOW, WE HIRED SOME CONSULTANTS BACK AIR PAUL, 2016. THEY CAME IN AND DONE AN EVALUATION AND FELT THAT IT WOULD BE WISE AND, YOU KNOW, PROFITABLE FOR THE TOWN TO GET TO AN ALS SYSTEM. AND AS WE'VE WORKED OUR WAY THROUGH IT, YOU KNOW, AT SOME POINT WE'VE TALKED WITH AAF WHO COULD DO SOME FINANCING THROUGH THEM AND THAT TYPE OF THING, AND DO A LOT OF THE BACKBONE WORK THROUGH THEM AS FAR AS THE CLOUD SYSTEM COULD BE KEPT WITH THE, SO AS IT STANDS RIGHT NOW, YOU KNOW, AS WE GET A LITTLE FATHER-IN-LAW, WE'LL LOOK, TAKE ANOTHER LOOK AT THAT. BUT AS IT STANDS RIGHT NOW, THAT'S THE COST THAT WE'RE AT. SO THAT CALL SAID THAT PARTICULAR THING WHERE IT TALKS ABOUT BEING ABLE TO DO REMOTE CONNECTION AND DISCONNECTION OF SERVICE. I'M JUST THINKING OUT LOUD, TELL ME IF I'M RIGHT OR NOT. WOULDN'T THAT ALSO ACTUALLY EVEN SAVE US, UM, AND LIKE LABOR TO . SO IT WOULD A LITTLE BIT ON THE ELECTRIC SIDE, BUT LET THE 'EM ON, BUT YOU'RE STILL GOING TO HAVE A TRUCK ROLL BECAUSE WE HAVE TO HANG A DOOR HANGER UP ACCORDING TO, UM, TOWN CODE AND STATE REGULATIONS, AS WELL AS YOU ALSO NEED TO TURN OFF, THOUGH, WHAT ARE MOST OF THE TIME WHEN YOU GO OUT THERE? SO WE'RE STILL GONNA HAVE A TRUCK ROLL? UM, THEY WOULD BE, UH, FOR THE TIME IT TAKES WITH THE PULL OUT, UM, THE ELECTRIC METER TO TURN SERVICES OFF, YOU KNOW, THAT'S A LITTLE BIT OF A SAVINGS THERE, BUT IT'S NOT, WE'RE STILL GONNA HAVE TO GO WITH IT. SO THE ESTIMATING METER READINGS DURING SEVERE WEATHER, YES. IT WOULD CERTAINLY HELP OUT WITH THAT. YEAH, THAT'S REALLY WHAT I WAS REFERRING TO. I WAS THINKING, CAUSE PEOPLE COME, PEOPLE COMPLAIN ABOUT, YOU KNOW, WHEN THEY COMPLAIN ABOUT THEIR ELECTRIC BILL, BECAUSE IF WE HAD TO ESTIMATE OR WHATEVER, THAT WOULD ACTUALLY, THAT COULD ALL OF THAT, THERE WOULD BE NO ESTIMATING. IT WOULD BE NO ARGUMENT. HERE'S WHAT YOU USED AND THIS IS WHAT YOU DO. AND HERE'S THE, THERE'S A LOT OF GOOD STUFF IN THAT. AND WHAT BJ JUST HOLD THESE EXACTLY RIGHT ON, ON FROM HIS DEPARTMENT NOW FROM OUR DEPARTMENT, WE HAVE A, AN EMPLOYEE WHO GOES OUT AND ACTUALLY PULLS THE BY HAND. CUSTOMERS WERE ALL THE HANDS. SO IT DOES ELIMINATE ALL THAT PART. NOT, NOT 100% BECAUSE YOU KNOW, USUALLY YOU GOT TO PUT A PLATE ON THERE, WHAT'S CALLED A DISCONNECT PLATE. YOU DON'T PUT THEM ON EVERY HAGS. YOU KNOW, THOSE WHOSE NEVER BEEN TURNED OFF, WE WOULDN'T WASTE OUR MONEY ON A DISCONNECT PLATE WITH HIM, YOU KNOW, THE FREQUENT FLYER, SO TO SPEAK. THEN EVERY ONCE IN A WHILE, YOU'LL HAVE ONE THAT, YOU KNOW, THROWS YOU A CURVE BALL AND YOU DO HAVE TO GO TO THAT ONE. BUT AT THAT POINT YOU PUT A DISCONNECT PLATE ON THAT ONE AND YOU'LL NEVER HAVE TO BE THERE. SO, AND THEN IT'S, YOU KNOW, IT'S SAFETY TOO, YOU KNOW, YOU GOT DOGS AND YOU KNOW, ALL KINDS OF STUFF. AND YOU KNOW, SOMETIMES WE GOT [00:15:01] ALLEYS, THEY HAVE TO GO DOWN, IT'S KIND OF DANGEROUS AND THAT TYPE OF STUFF. SO IN THE END, THAT COULD BE A POSITIVE THING MORE THAN JUST, YEAH. AND IT ALLOWS THE CUSTOMER TO LOOK ON LAND AND THEY CAN SEE REAL TIME USAGE RIGHT THERE. AND SO IT'S, IT'S A LOT OF, SO COUNCIL AMERICA, OUR GOAL IS PAUL WILL BE INSTALLED, WHICH MEANS THAT BY 25. SO WE STILL GOT, YEAH, THAT'S ALL, IT WAS JAIL. WE'D BE AT 707,000 AND 4 MILLION. YEAH. I HOPE IT WILL BE. AND THE THING THAT I DON'T SEE ON THIS LIST THAT STILL I'VE WONDERED ABOUT, AND I'VE SAID IT BEFORE, SO I DON'T WANT TO BE A BROKEN RECORD, BUT THE PROSPECT STREET BRIDGE, WE ALL, WE TALKED ABOUT THAT IT'S ACTUALLY GOING OUT THE BED. IT'S ON, WE'VE GOT THE SPECIFICATIONS BACK FROM THE ENGINEER AND IT'S ON MY DESK TO ACTUALLY WRITE UP THE BED. UM, ADAM LITTLE SHORT STAFFED RIGHT NOW. SO I'M GOING TO HAVE TO ACTUALLY WRITE THE BID, BUT THEN I'M HOPING FINGERS CROSSED THAT I HAVE IT OUT AT THE END OF THIS WEEK. UM, AND THEN, UH, THEN WE'LL JUST HAVE TO HAVE TO REWARD IT. AND HOPEFULLY IF WE CAN START SPRAYING YOU, JASON, JASON, I DID THIS AVENUE. YOU MIGHT AS WELL HAVE A CREW OUT THERE. THE TEMPERATURE IS RIGHT. YOU KNOW, WE, LIKE I SAID, WE PUT A NEW HIRE TRAIN SCHOOL, SET THE TEMPERATURE FOR A WHILE, BUT NOT LONG OPEN DISCUSSION. ANYBODY WANTS TO CHECK OUT THE WATER. IT BLOWS UP THERE ON THE SHORE. WE FOLLOWED UP ON THAT THING ALL THE WAY AS THE BLUE ROOM, UNLESS THEY HAD A PROBLEM WITH IT QUITE YET. BUT THE OTHER ONE RIGHT HERE WAS LIKE 110 FEET FROM IT. WE BOUGHT IT. THEY WERE IN VEGAS UNLESS THERE WAS, HE COULDN'T GET ENOUGH BECAUSE THAT'S TITLE AND THAT OLD PIECE MAYBE. BUT YEAH, BUT HE HAS ABOUT A HUNDRED COMMENTS. IT'S PRETTY, PRETTY CLOSE. MY UNDERSTANDING FROM THE FIREFIGHTER THAT THEY DIDN'T HAVE ENOUGH VOLUME. THEY JUST DIDN'T HAVE ENOUGH. YES. WELL, WE WERE WORKING, BUT THERE WASN'T ENOUGH VOLUME, ANYBODY ELSE? AND I HAVE NOTHING TO SHARE. THANKS GUYS. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.